Maintenance Lead

1 Safety & Environment

• Participate in the Trust and Verify engagement rounds and perform the safety observation rounds as per the agreed targets
• Adherence to Vopak's Safety Critical Standards
• Have a solid understanding of the Vopak Fundamentals
• Lead by example and comply with applicable Vopak policies, standards, procedures and local legislation and regulations;
• Ensure training compliance is maintained
• Continuously strive to identify and implement environmental & sustainability improvement initiatives
• Lead and assist in the incident investigation and action closure process on as assigned basis

2 Scheduling and Execution of Maintenance Tasks

• Ensure that maintenance plans are updated based on criticality review and changes
• Assist in continuously improve maintenance practices while aligning the overall system with maintenance procedures, audit results / action requirements and Vopak minimum standards
• Development of yearly, monthly and weekly plans for maintenance work orders to make sure the alignment with terminal operations
• Recording and monitoring the maintenance key performance indicators to steward the maintenance works accordingly
• Assist in ensuring that terminal maintenance practices are aligned with Vopak Standards and applicable local guidelines / standards
• Action the work orders based on the criticality and urgency set in the ME2 system
• Execution of PM/CM activities as per the yearly plan
• Coordination and scheduling of Maintenance activities with respect to other operations at the terminal
• Coordination with O&M for fault findings and execute corrective maintenance jobs
• Ensuring the testing and certification of safety critical equipment like TRVs, hoses, PV vents, PSVs etc. is computed on time within the desired frequency
• Lead breakdown for urgent repairs / operational continuation
• Review of PM / CM findings to create WOOI or action plan to ensure asset availability
• Assist the Department Manager in conducting trend analysis of recurring corrective maintenance jobs

3 Maintenance Auditing

• Participate in all internal and external audits including THA, ISO, Client, Vopak etc. on as need basis
• Upkeep of maintenance record and data to ensure availability of records to the auditors
• Assist in recording, stewarding and closure of assigned findings from different audits

4 Contractor Management

• Development and review of maintenance procedures, SWMS and RA submitted by Contractor
• Development of scope of work document and specification for procurement as agreed with the Department Manager
• Coordination with Contractors and Suppliers to plan and execute corrective and preventive work orders
• Ensuring safety and quality control for maintenance / repair works at Site

5 Projects

• Planning and execution of assigned projects as directed by the Department Manager
• For projects where this role is classified as the internal customer, lead the creation of the scope of work / project request form for the Projects team
• Ensure that projects are designed and executed in such a way as to minimise any potential for personal or process safety incidents.
• Facilitate in exploring new opportunities and execute ideas relevant to VTA's 2030 Ambition - Key focus areas: Innovation, Digitization, De-Risking & Asset Management

6 Record Keeping

• Ensuring that all the repair / maintenance record has been logged into ME2 system for future reference
• Record keeping of contractor timesheets, spares used to enter into ME2 / Oracle system
• Continuously up keeping the maintenance data to facilitate availability of relevant information
• Record keeping in ME2 system against the relevant work order
• Record keeping for KPI control and monitoring
• Ensure all equipment and measurement tools have updated certificates and inspection records

7 System Administration

• Executor and for corrective and preventive maintenance in the ME2 system
• Utilizing ME2 to the optimal level and to ensure the relevant findings / investigation are recorded against the relevant work orders
• Completion of assigned tasks in MyDocs and Oracle
• Maintain regular systems housekeeping for MyDocs, Oracle, ME2 etc. to ensure maximum system performance
• Actively working on safe work instructions / Risk Assessments in My Docs / shared drive to ensure the site practices are aligned with the procedures and guidelines
• Raising DOSCEs, MOCs and LOTO as required for the job execution