Sales Administrator

2 weeks ago

Cleveland, Queensland, Australia AVI-SPL Full time
Overview

Sales Administrator role at AVI-SPL. This position supports the Sales Manager with general sales operations and administrative tasks to enable effective sales activities. Location: Mentor, OH.

Responsibilities
  • Responsible for supporting the Sales Manager with general sales operations activities.
  • Provide administrative support of sales in coordination with operations, services, procurement and finance.
  • Assist with process improvement messaging and management.
  • Support sales communications and planning, including assisting with content and distribution.
  • Assist with market data research as needed.
  • Coordinate with training to ensure new hire training.
  • Assist SVP with special projects and assignments by executive leadership.
  • Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers.
  • Assist sales leadership with strategic initiatives.
  • Assist in coordinating and planning events for all sales meetings.
  • Ensure seller compensation plans, commissions and bonus tracking are in place.
  • Distribute sales and reporting metrics including:
    • FP&A and Sales Ops reports
    • LORP tracking and RFP response data
    • Service renewals
    • State contract quarterly reports
  • Answer/route incoming phone calls.
  • Process and distribute incoming/outgoing mail.
  • Assist Account Managers with sales paperwork including proposals and bids.
  • Register new vendors, set up jobs and submissions.
  • Research and contact vendors for part numbers, pricing and compatibility.
  • Provide various administrative support including but not limited to:
    • Tracking shipments
    • Compiling equipment lists for service renewals
    • Requesting certificates of insurance/bonds
    • Compiling proposal logs
  • Other duties assigned as needed.
Skills and Abilities
  • Ability to balance multiple tasks with changing priorities.
  • Ability to work and think independently and meet deadlines.
  • Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion.
  • Excellent attention to detail.
  • Clear and professional communication skills (written and oral) both internally and externally.
  • Effective communication with employees, clients, and colleagues and the ability to work effectively with all levels of the organization.
  • Demonstrated customer service focus and client communication skills.
  • Ability to handle sensitive and confidential information.
Education and Experience
  • Minimum of a High School Diploma or equivalent.
  • Minimum 2-4 years of experience with office administrative functions preferred.
  • Intermediate proficiency with demonstrated experience utilizing office software (Word, Excel, PowerPoint).
Working Environment

The work environment is professional and office-based. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The role uses standard office equipment and operates in a generally moderate-noise environment.

Physical Requirements

The physical demands are those necessary to perform the essential functions. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Direct Reports

This position does not have any direct reports.

Job Details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Sales and Business Development
  • Industries: IT Services and IT Consulting
EEO and Compliance

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected. VEVRAA Federal Contractor.

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