Office Manager

1 week ago

Sydney, New South Wales, Australia Suntory Group Full time

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Introducing Suntory Oceania
Craft your future with Suntory Oceania, a new $3b multi-beverage partnership between Suntory Global Spirits and Suntory Beverage & Food. Underpinned by quality, craftsmanship and a strong sense of purpose, our exciting new partnership will be powered by two manufacturing sites, five distribution centres and more than 1500 Suntorians across Australia and New Zealand.

Our market-leading portfolio will have over 40 brands, including Jim Beam and Maker's Mark Bourbon, Hibiki Japanese Whisky, Canadian Club Whisky, -196, V Energy, Maximus, and Suntory BOSS Coffee. As One Suntory, we will be positioned as the fourth largest beverage player in the region, ready to ignite the category, creating more beverage moments from sunrise to sunset.

The Opportunity
The Office Manager will manage first impressions and ensure the smooth and efficient operation of our new Sydney head office. This role involves overseeing daily operations and overall maintenance through internal processes and strong relationships with external suppliers and building management. Your strong organisational skills and superior ability to manage multiple priorities will bring efficiency and professionalism to all employees and visitors.

Responsibilities

  • Reception Duties: Answer calls, greet visitors, manage mail, and courier items, maintain meeting rooms and common areas, process invoices and expenses, and manage beverage stock.
  • Office Administration & Management: Update the SINE system, manage swipe card and parking requests, facilitate onboarding, order supplies, coordinate meeting rooms, and work with building management and other service providers.
  • Functional Support: Assist the Executive Assistant team, support HR with onboarding/offboarding, coordinate travel, and help with conferences and events.
  • Health, Safety & Wellbeing: Review activities for safety, identify hazards, and report accidents and incidents.
  • Compliance with Policies: Operate according to Suntory Oceania policies and perform other necessary duties.
  • General Office Management: Maintain office cleanliness, manage service providers, and support internal processes and improvements.

What's in your toolkit?

  • Essential Skills: At least 3-5 years of experience in managing reception and office administration, strong organizational skills, excellent communication, and basic financial skills for processing invoices and expenses.
  • Independence and Adaptability: Ability to work independently, manage multiple priorities, and adapt to changing work needs.
  • Attention to Detail and Customer Service: Strong attention to detail, accuracy, and a professional customer service orientation.
  • Technical Proficiency: Proficiency in Microsoft Office Suite and desirable experience with systems like SINE and Coupa, as well as knowledge of workplace health and safety practices.

Unleash Your Spirit
As Suntorians, we believe in Dreaming Big and Growing for Good. We take pride in our sustainability, diversity, equity, and inclusion initiatives, striving to grow responsibly and inclusively. Come be part of the Suntory family and Unleash Your Spirit.

We want our interview process to be as inclusive as possible. If you require any adjustments as part of the process, do not hesitate to let us know.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Food and Beverage Services

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