Facilities Contract Manager

Fleetwood Community Solutions is Australia's leading provider of modular villages and housing, committed to building smarter community spaces that support the growth of communities nationwide. With end-to-end expertise in designing, constructing, owning, and operating high-quality accommodation solutions, we partner with business and government to deliver scalable and sustainable outcomes. The role is a permanent part-time Facilities Admin Officer (25 hours per week) based at our Subiaco offices. You will manage customer and supplier contracts, support tender submissions, and ensure smooth, compliant contract delivery. This is a fast-paced, varied role working across multiple stakeholders—supporting project teams, driving contract performance, and maintaining documentation, compliance, and reporting to a high standard.

About you: You're an experienced administrator with a strong background in contract management—ideally within facilities management, hotels, or the commercial/mining services sectors. You thrive in fast-paced environments, juggling priorities with attention to detail. You have excellent communication and organisational skills, enjoy cross-team collaboration, and can build strong relationships with internal and external stakeholders. Proficiency in Microsoft Office (and ideally Navision) is preferred. You take initiative, work autonomously, and bring a problem-solving mindset. You are passionate about delivering high-quality support that helps the broader team succeed.

To be successful in this role you will demonstrate:

• 3 years experience in contract administration, preferably in the hotel or facilities management sectors
• Experience on commercial and mining service delivery contracts is advantageous
• Excellent written and verbal communication skills
• Time management skills with the ability to work under pressure and plan and prioritise workloads to meet deadlines
• Advanced clerical and administrative skills including sound analytical skills and accurate record keeping
• Intermediate computer literacy including Microsoft Office; experience in Navision would be an advantage
• Commitment to the efficient and effective delivery of quality customer service
• A Degree in Contract Management, Business, or another relevant qualification in Administration is advantageous but not essential

• Responsible for customer and vendor contract and subcontract management (claims, payment schedules, invoicing, variations, contract deliverables, contract compliance)
• Assist the business with tender submissions for new customer contracts
• Coordinate and administer all tender and contract items such as insurances, ISO certificates, council permits, business licences, etc.
• Invoicing and progress claims in accordance with the contract
• Contract KPI report collation and submission
• Ensure that all contract information and documentation is generated, received, maintained, and processed accurately and in a timely manner
• Assist the GM and site Managers with contract deliverables and review the performance of individual contracts
• Produce regular and ad hoc reports on contract status for Management
• Assist with service and contract delivery improvement
• Attend, minute and distribute minutes of contract meetings
• Assist with internal cost control and forecasting utilizing applicable software packages
• Monitor customer invoicing in accordance with contract terms
• Develop and maintain effective working relationships with all contract supplier stakeholders, internal and external, to enable the performance of this role
• Assist in the review and development of contract management systems and administrative procedures
• Provide leadership and support for a productive team by collaborating with colleagues
• Prepare company reports in accordance with reporting cut-off dates
• Subcontract support and administration
• Escalate matters requiring management decisions/attention
• Ensure compliance with Fleetwood policies and procedures at all times

• Be part of an exciting, transformative period in our business with growth opportunities
• Join a values-led culture grounded in Collaboration, Integrity, Accountability, Zero Harm and Growth through Innovation
• Access opportunities for professional and career development across our group; Fleetwood is an ASX-listed industry leader
• Access flexible work options to support productivity and wellbeing
• Competitive salary package including benefits and rewards

All successful applicants will be required to complete a functional medical including drug and alcohol assessment. All final applicants will be asked to consent to a National Police check. Applicants with criminal records are not automatically excluded; each application will be considered on its merits.

How to Apply: Please submit your CV and cover letter by clicking on the Apply button below. Fleetwood Australia acknowledges Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters, and communities.

Agency submissions will not be accepted without prior approval from the Fleetwood Australia Talent team. All agency candidates must be submitted through our online portal to be valid.