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Event Specialist

1 month ago

Willoughby City Council, Australia Professional Conference Organisers Full time

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HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of care for people in need. As one of Australia's most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs.

Your opportunity

The HammondCare Events team is involved in over 40 events each year. Events range from our peak event, the International Dementia Conference, to industry conferences across Australia, as well as smaller internal events such as service launches, onsite event delivery and exhibitions.

As our Events Specialist you will be responsible for end-to-end delivery of both internal and external events whilst supporting the Events Manager and Head of Events to achieve key strategic objectives.

This is a cross-functional role for a passionate, dynamic and focussed Events Specialist. You will have a mind for getting things done and a heart for people. You will set the bar high through the quality of work you do and the people-oriented decisions you make.

This role is a permanent role based in St Leonards with flexible working arrangements available.

What we can offer you

We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including:

  • NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
  • Additional leave purchase options and 14 weeks paid parental leave
  • Flexible working options, including hybrid arrangements
  • Discounts on everyday products and services
  • Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
  • Free access to independent counselling support for employees and families
  • Referral bonuses
  • Career and professional development opportunities

The role

  • Plan and implement end-to-end delivery of events both internal and external including all resources required such as venue, AV, staff, catering, collateral, travel, name badges and run sheets
  • Create and maintain registrations sites including providing reports and analysis
  • Participate in meetings taking actions for events allocated
  • Liaise with internal IT and external AV companies to ensure all requirements are met
  • Coordinate virtual events run through Teams or Zoom or other providers as needed
  • Coordinate logistics for external conference and events HammondCare may attend
  • Work to timelines & facilitate reporting to ensure event KPIs are met
  • Maintain collateral & events assets
  • Work with Head of Events and Events Manager and broader HammondCare teams such as marketing in the planning, advertising and promotions of events and assets needed
  • Support conference related activities under the guidance of the Head of Events
  • Develop and Coordinate events calendar tasks
  • Events admin related tasks such as shared email management, phone enquiries, invoice processing

Who you are?

  • Commitment to engage and align with HammondCare's Christian Mission, Motivation and Mission in Action.
  • At least 2 years demonstrated experience in an events role ideally with some exposure to running events client side
  • Highly developed communication and rapport building skills with ability to negotiate and liaise with stakeholders
  • Ability to meet deadlines and juggle conflicting priorities
  • Dynamic personality with can-do attitude
  • High attention to detail
  • Strong teamwork skills
  • Advanced computer skills including the Microsoft Office suite (including Teams) and Zoom
  • Events Air experience is highly regarded, not essential
  • Enthusiastic approach to learning new systems
  • Flexibility to travel and attend events outside of standard business hours including weekends and interstate (including regional travel)

To Apply

If you are ready to make a difference with HammondCare, Apply Now For any specific queries please contact [emailprotected].

Pre- Employment Checks

All short-listed applicants will be asked to consent to a criminal record check and references.

HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.

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