Ministerial & Parliamentary Officers, Office of the CEO

3 weeks ago

Canberra, ACT, Australia National Indigenous Australians Agency Full time
Ministerial & Parliamentary Officers, Office of the CEO

Join to apply for the Ministerial & Parliamentary Officers, Office of the CEO role at National Indigenous Australians Agency

Ministerial & Parliamentary Officers, Office of the CEO

3 days ago Be among the first 25 applicants

Join to apply for the Ministerial & Parliamentary Officers, Office of the CEO role at National Indigenous Australians Agency

The role of Ministerial and Parliamentary Officers contributes to the coordination and management of services for the Minister for Indigenous Australians and the National Indigenous Australians Agency (NIAA). Working in the Ministerial and Parliamentary Team, you are part of a well-supported team and you will see first-hand how your work makes a positive contribution to the NIAA and its stakeholders.

Ministerial and Parliamentary Officers are professional and approachable, providing assistance and services to a range of stakeholders and team members. They make decisions under defined procedural parameters and offer suggestions for improvements to processes within the team or branch. The Ministerial and Parliamentary Officer is a team player who can work collaboratively, and respectfully, with other team members.

The APS 4 role may include some, or all, of the following:

  • process and manage ministerial correspondence
  • assist with enquiries from external agencies and stakeholders
  • exercise discretion and judgement
  • contribute to the improvement of guidelines and provide advice
  • co-ordinate briefs and information requests
  • contribute to a culture aligned with NIAA values.

The APS5 role, along with the above, may include some, or all, of the following:

  • assist with the management of the administration and maintenance of the NIAA's Parliamentary Document Management System (PDMS) tenant including helpdesk service
  • assist with the management of Ministerial and Executive correspondence
  • engage with stakeholders around the handling of ministerial items
  • assist with the management of time-critical ministerial reporting
  • assist with management of the Question Time briefs process and Questions on Notice
  • assist with the coordination the Agency's appearance at Senate Estimates hearings and Committee Inquiries
  • assist with the coordination of briefs and information requests for the Minister
  • undertake quality assurance processes for ministerial correspondence and briefs including courier duties
  • undertake planning and implementation of small-scale projects in the team
  • work with team leadership when implementing and consolidating new or changed processes.

Our Ideal Candidate:

First and foremost, our ideal candidates will enjoy working as part of a small, fun and dynamic team. Our ideal candidates will have attention to detail, a sound working knowledge of ministerial and parliamentary processes or the capacity to develop these skills quickly. Experience in coordinating ministerial and parliamentary material on PDMS and/or the Digital First System will be considered as highly desirable.

People who enjoy working in a fast-paced environment that has a high degree of visibility within the Minister's Office and the NIAA will be perfect for these roles. An effective interpersonal style along with drive and first-rate judgement will make you an asset to the team.

Our ideal candidates will work under limited direction, exercise sound judgement with the ability to identify matters requiring escalation. You will be responsive to demands, set priorities and ensure quality outputs for your work and team in a fast-paced deadline driven environment.

As one of our ideal candidates, you will:

  • exercise sound judgement, with the ability to identify matters requiring escalation
  • be responsive to demands and be able to prioritise work tasks
  • have a high degree of visibility and engagement with the Minister's Office and the NIAA, undertaking work that is complex in nature and provide accurate specialist advice on a range of Ministerial and Parliamentary matters
  • be required to develop and support a range of complex relationships while anticipating and responding to stakeholder needs and expectations.

A baseline security clearance will also be required, or the willingness and ability to obtain one.

A current driver's license is also desirable.

Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeFull-time
Job function
  • Job functionOther
  • IndustriesGovernment Administration and Government Relations Services

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