Project Support Officer

2 Ongoing, Full-time positions on offer

Salary: Clerk 3/4, $82,193 to $90,001 p.a. plus employers' contribution to superannuation and annual leave loading

Your role

The NSW Government is determined to make NSW a place where everyone has access to safe and secure housing, and where experiences of homelessness are rare, brief, and non-recurring.

Homes NSW is a division of the Department of Communities and Justice. It brings together the housing and homelessness functions of the Department of Communities and Justice, the NSW Land and Housing Corporation, Aboriginal Housing Office, and key worker housing functions from across government all under one roof.

We have an opportunity for a Project Support Officer to join our Business Services team. This role involves delivering a variety of administrative and support services, including financial and human resource functions, and providing project support to senior staff within the business unit.

The main objective of this role is to offer high-quality executive, project, and administrative support to ensure the efficient and effective operation of the Business Unit.

What you'll do

• Provide a range of administrative and support services to meet the business needs of the team/unit, including activities that support project delivery and assist in managing several shared mailboxes.
• Draft and prepare correspondence, agendas, minutes, presentations, and briefing notes to support business objectives.
• Manage financial processes, including raising purchase orders, paying invoices, statement reconciliation and preparing general journals.
• Address and resolve complex enquiries and issues to ensure accurate information is provided and issues are resolved in a timely and effective manner.
• Coordinate and manage records and databases, ensuring compliance with administrative systems, processes, and policies for accurate and accessible information.
• Develop, implement, and monitor office systems, procedures and methods, adapting processes and techniques as needed to ensure team/unit operations in line with agency standards, policies and procedures.
• Gather and collate information to prepare documentation and reports on business unit performance, and make recommendations to enhance efficiency, cost management and service delivery.
• Deliver high-quality administrative services, manage competing demands and priorities, address unforeseen issues, handle a high volume of work, and work independently.

What we're looking for

• Proven experience in delivering high-quality business support services with a professional and client-focused approach.
• Strong understanding of corporate services, office systems, procedures, and methods, including procurement and finance policies and practices.
• Advanced proficiency in Microsoft applications including word processors, spreadsheets, project management tools and record management systems.

What We Offer

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

While the Department of Communities and Justice offers a flexible or hybrid working arrangement some office work will be required and therefore to be considered for this role you would need to live in NSW or be relocating to NSW.

Applications close Wednesday 5 February 2025 at 11:59pm AEST

For more information about the role or what it's like to work for DCJ, please contact Maria Kirkman for Newcastle on 0428 665 589 or Maria.Kirkman@homes.nsw.gov.au

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Leanne Chommanivong on 0438 631 489 or via Leanne.Chommanivong@dcj.nsw.gov.au

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.