Operational Leave Scheduler

4 days ago

Perth, Western Australia Buscojobs Full time

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?

For more than 130 years, St John WA has been a cornerstone of support in Western Australia, connecting with the community through education, training, and care.

As a trusted not-for-profit, the organisation's unwavering mission is to serve humanity and build resilient communities. We achieve this through a strong team spirit, camaraderie, and collaboration among all team members – both paid and volunteers – working together to support wellbeing and health for every Western Australian.

Powered by team members who have a strong sense of belonging and purpose, we are a leader in pre-hospital care and related products, with revenue of about $500 million across 17 services, and a team of 8,500, including 3,500 paid staff and 5,000 volunteers.

Last year, we connected with 1.2 million Western Australians, including:

  • 340,000 people through first aid training, education, and engagement,
  • 362,000 people who received care close to where they live and work,
  • 410,000 who received trusted transport and emergency care when they needed it most.

A job to be proud of:

The Operational Leave Scheduler – Operations is responsible for responding to all operational leave queries for the emergency stream. These may include parental leave, annual leave, long service leave, and other leave types. The role requires collaboration with the Workforce Scheduling team to ensure leave is scheduled and managed appropriately.

This is a permanent full-time position, working Monday to Friday, 8:30 am to 4:30 pm, based at our head office in Belmont.

What you'll do:

  1. Respond to operational leave queries within three business days of receipt.
  2. Provide information and advice to operational team members regarding leave.
  3. Accurately and efficiently enter leave data into the CHRIS 21 Payroll system.
  4. Generate leave reports for leadership, including monitoring excessive leave and book-offs.
  5. Recommend strategies to reduce leave liabilities.
  6. Collaborate with the Workforce Scheduling team to manage leave scheduling.
  7. Escalate complex queries to line managers for guidance.
  8. Keep line managers informed of unresolved leave matters exceeding seven days.

What you'll need:

  • Knowledge of relevant systems, tools, and processes.
  • Strong problem-solving and organizational skills.
  • High attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work under pressure and meet deadlines.
  • Proficiency in MS Office suite.
  • Knowledge of awards and enterprise agreements.

What's in it for you?

The successful candidate will enjoy an interactive and supportive work environment, along with:

  • $550 Health and Wellness reimbursement
  • 17.5% leave loading
  • Competitive remuneration package
  • Salary packaging options
  • Free emergency ambulance cover
  • Free first aid training

Are you ready to change lives?

To apply, click "Apply Now" or contact Lena Lee via email with any questions.

Applications close on Monday, 1st September 2025 at 6 pm.

St John WA is committed to creating an inclusive environment, providing a sense of belonging, and enabling a diverse, capable, and connected workforce that reflects the community we serve. We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, the LGBTIQ+ community, and others.

Please note, we do not accept recruitment agency applications. The selection process will be at our discretion.

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