School Administration Officer

Apply now Job no: 575618
Work type: Part-time
Location: Geelong - Waurn Ponds
Categories: Administration

• Based at our Geelong, Waurn Ponds Campus + hybrid work arrangements
• Part-time (0.6FTE) and continuing
• HEW 5 $83,407 - $93,548 + 17% Superannuation (pro rata, part time)

Benefits for working with us

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you'll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As a School Administrative Officer, you will:

• Assist and support team members as needed to deliver against individual, team and University goals and recognise the importance of teamwork and of effective communication amongst team members and build rapport within immediate team in ways that are respectful and inclusive of others.
• Role model professional and ethical behaviours. Consult with available sources to gather relevant information and seek the expertise and advice of other people as appropriate.
• Clarify expectations and respond promptly to customer requests, queries, or complaints to ensure customer needs are met to agreed standards and timelines and seek to understand the audience by increasing knowledge of a diverse range of communication needs.
• Take personal responsibility for meeting goals and objectives and for contributing to an inclusive team environment and take an organised and methodical approach to work, regularly plan time (workday / week / month) according to workload and track progress of work tasks.

To be successful, you'll have:

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and/or education/training
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Emma Duncan, School Manager, Faculty Services Life and Environmental Sciences at e.duncan@deakin.edu.au

For a copy of the position description, please see below:

Applications for this position close on Tuesday 19 th August 2025 at 11.55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 06 Aug 2025 AUS Eastern Standard Time
Applications close: 19 Aug 2025 AUS Eastern Standard Time

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Join a dynamic team and play a key role in supporting cutting-edge research and education Provide high-quality administrative support to academic staff within the School of Life and Environmental Sciences.

Join a dynamic team and play a key role in supporting cutting-edge research and education Provide high-quality administrative support to academic staff within the School of Life and Environmental Sciences.