Executive Support Officer

4 weeks ago

City of Parramatta Council, Australia NSW Department of Communities and Justice Full time

Location – Parramatta (location negotiable), 2-3 days in the office, with flexible work arrangements

Employment type – Temporary Full-Time role until 30 June 2027

Salary – Clerk Grade 5/6, $97,027 - $107,059 per annum, plus employer's contribution to superannuation

Industry leading training with ongoing career development and support

This position is open to Australian Aboriginal and Torres Strait Islander people only.

About Aboriginal Housing Office (AHO)

The Aboriginal Housing Office (AHO) is a statutory body established under the Aboriginal Housing Act 1998 (NSW) to ensure Aboriginal and Torres Strait Islander people have access to affordable, quality housing.

The AHO is governed by an all-Aboriginal Board, which provides advice to the Minister for Housing and Homelessness. In addition, the AHO manages and coordinates an annual capital works program, along with developing and implementing financial and resourcing strategies.

Your role

Provide a range of executive support and administrative services to facilitate the delivery of business operations and support the Director's achievement of organisational objectives.

What you'll do

  • Assess and prioritise requests to facilitate the optimal use of the Director's time.
  • Manage the Director's diary appointments, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
  • Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.
  • Gather, collate and provide background information for the Director to support informed decision making and planning.
  • Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
  • Prepare newsletter and organise events as well as arranging and greeting visitors/guests.
  • Invoicing/accounts payable coordination for the Directorate.

What we're looking for

  • The ideal candidate will thrive on organisation and have a genuine passion for administrative work.
  • Strong executive support skills, an expert at managing calendars, coordinating meetings, handling correspondence and ensure the executives are supported in their goals.
  • Experience working with Aboriginal and Torres Strait Islander peoples and communities.

As an Identified role, this position is open only to Aboriginal and/or Torres Strait Islander persons.

Where a position is identified, an applicant's race is a genuine occupational qualification under the exception in Section 14(d) of the Anti-Discrimination Act 1977.

There are two alternatives to confirming your Aboriginality, one of which must be uploaded to be considered for the role as follows. Either will be accepted:

  • Confirmation of Aboriginality form
  • Written confirmation from 2-3 Aboriginal organisations within the community in which you live/work, which addresses the three criteria listed below:
    • is of Aboriginal and/or Torres Strait Islander descent, and
    • identifies as an Aboriginal and/or Torres Strait Islander person, and
    • is accepted as such by the Aboriginal and/or Torres Strait Islander community.

Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the role and answer the targeted question below:

  • In 500 words or less, please summarise your experience in Executive Administrative Support.

Applications close Monday, 10 February 2025 at 11:59pm AEST.

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Mick Higgins on (02) 8836 9411 or at michael.higgins@aho.nsw.gov.au.

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Syvonne Pereira on (02) 8688 8950 or via syvonne.pereira@dcj.nsw.gov.au.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience, and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers, and other diversity groups.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.

#J-18808-Ljbffr

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