Executive Assistant And Project Officer, Head Of School

Opportunity for a talented executive assistant to support the Head of School of Pharmacy

Full time fixed term contract until December 2025

Base Salary starting from $103,185 + 17% superannuation

About the opportunity

The Sydney Pharmacy School has a great opportunity for an Executive Assistant ( HEO 6) to the Head of School and Dean to provide the full suite of professional executive support services in a timely and effective manner, ensuring the specific needs and day to day requirements of the office are managed in highly efficient and effective manner. As the first point of contact representing the Head of School, this role requires extensive administrative and organizational skills in order to manage a high volume of activity as well as client service skills, tact and diplomacy. Key to the success of the incumbent is their ability to manage and prioritise matters brought to the Head of School and to provide excellent administrative support to academic and professional staff and students.

Possible secondment opportunity for internal staff members.

Your key responsibilities will be to :

Provide broad, high level professional executive support to the Head of School and effectively manage the general day to day office operations and administration activity

builds and manages effective working rapport with key stakeholders and staff across the University

provide project office support for delivery of school projects

provides school-specific administration services and support

facilitate ongoing communication with a broad range of stakeholders, proactively addressing any concerns, and collaborating with team members to continuously improve stakeholder relations

manages the general day to day and administration activities for the Head of School ensures quality application of, and compliance with, University administration policies and procedures.

About you :

Demonstrates experience with diary management and front-line interaction with visitors

relevant bachelor's degree

Excellent time management skills, including the ability to prioritise workload to meet multiple deadlines and maintain attention to detail in a high-volume environment

excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

demonstrates a proactive and positive approach to problem solving and process improvement

possesses excellent skills in the Microsoft suite of products

demonstrates experience with project or event coordination.

Sponsorship / work rights for Australia

Work Rights : you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Rachel Yazigi , Recruitment Operations by email to rachel.yazigi@sydney.edu.au.

The University of Sydney

The University reserves the right not to proceed with any appointment.

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this role.

Applications Close

Sunday 10 August 2025 11 : 59 PM