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Executive Assistant

3 months ago

Canberra, ACT, Australia Adecco Full time
Full time, permanent opportunity

  • Great employee benefits and incentives
  • Hybrid work arrangements available


An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR).


As an Executive Assistant, you will provide pro-active executive assistance to the Managing Director of DFR to ensure the key objectives, financial and strategic targets are met.


Client Details


Adecco is extremely proud to have partnered with Australian Defence Force to use its recruitment expertise to deliver the right workforce to recruit Defence personnel and ensure they have the best capability to defend our national interests.

We are committed to deliver a recruiting system, that will meet current and future demands from the Navy, Army and Air Force.


DFR is on a mission to recruit the right people, in the right numbers, at the right time; for the Australian Defence Force to build, sustain and maximise Defence Capability.


Description
No day will ever be the same in this position with some of the duties including:

Key Responsibilities:

  • Managing extremely active annual calendar of meetings, travel, itineraries, and work plans, including prioritising conflicting needs and handling matters expeditiously
  • Liaising with executive level professionals and others both in executive support roles and generally across the business to ensure coordination and scheduling of activities
  • Preparing agendas and papers for regular management meetings, drafting, creating, editing, proof reading, photocopying, and binding
  • Maintaining discretion and confidentiality of all information and relationships with all stakeholders and matters
  • Act as the MD's representative and, when necessary, liaise between the MD and direct reports and senior executives in the company, to ensure communication channels always remain open
  • Attend senior management meetings as requested to help facilitate/take notes and contribute and thereby remain informed of activities and current issues pertaining to the MD's area of responsibility and assist where possible

Profile

To be considered, you will have:

  • Professional, approachable, customer centricity demeanour
  • Ability to handle multiple tasks effectively and calmly; switch priorities and focus as needed
  • Possess strong organisation and prioritisation skills
  • Advanced MS Office skills
  • Ability to prioritise workload and handle pressure
  • Be results oriented / achieve goals within tight deadlines
  • Communicate effectively with people at all levels from inside and outside the organisation
  • Skilled at exercising tact and diplomacy when dealing with sensitive matters, confidential information, or difficult people
  • Previous experience in an Executive Assistant role or similar field

Security Clearance

Job Offer
Adecco - DFR is committed to embedding flexible working practices into the design and structure of the workforce.

Flexibility is an important part of a modern workforce; we recognise and respect peoples need to work in a way that suits their families and lifestyle.

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