4 X Administration Officers

2 weeks ago

Parramatta, New South Wales, Australia Alexander Appointments Full time
$45 per hour + Super | Full time OR Part time options available

  • NSW State Government | Parramatta Location
  • ASAP Start | Estimated 3month assignment, potential to extend
-
$45 per hour + Super | Full time OR Part time options available:


  • NSW State Government | Parramatta Location:
-
ASAP Start | Estimated 3-month assignment, potential to extend

About the Client

Our large NSW State Government client's unified purpose is to make NSW a great place to live, work and visit by enhancing the lives of the eight million people who call our state home.


About the Role
They are currently seeking a highly efficient Administration officer to join their team in Parramatta. This is an estimated 3-month temporary assignment, with a potential to extend.


Working with the Briefings, Correspondence and Management Unit, you will be required to provide high-level support related to incoming and outgoing Minister's correspondence, and routine administrative activities for the whole of the Government's Portfolio, to contribute to the efficient and effective Departmental objectives.


Responsibilities

  • Deliver high level, professional customer service
  • Coordinate high quality and efficient responses to urgent information requests, media inquiries, ministerial inquiries
  • Manage a very busy inbox, redirecting enquiries as required and generating correspondence
  • Register, track and monitor incoming and outgoing correspondence
  • Utilising influencing, assertion and negotiation skills with key stakeholders to ensure all inquiries are responded to within regulatory deadlines
  • Undertake production activities including printing digital information into hard copy files, coordinate file presentation and signatures, quality assurance checks, scanning physical documents back into digital format
  • Coordinate Minister files in time for courier collection
  • Records and database management as well as working collaboratively with stakeholders
  • Establish and maintain effective stakeholder relationships, facilitating collaboration, partnership and contribution of ideas
  • Adhere to all privacy and confidentiality requirements
  • Work cohesively with colleagues to achieve organisational objectives
  • Ensure compliance with best practice and legislative requirements

About You

  • Impeccable communication skills, both verbal and written
  • Professional, resilient and confident with high level integrity
  • Strong computer literacy and proficiency with MS Office suite
  • Superior organisational skills, with the ability to multitask and prioritise conflicting deadlines
  • Selfsufficient, autonomous, and excellent decisionmaking skills
  • Proactive and reactive, with ability to be adaptable, efficient and produce high quality outcomes
  • High attention to detail
  • Solid influencing, problem solving and negotiation skills

Requirements:

  • Executive Assistant, Administration, Records Management, Banking or Correspondence experience highly regarded
  • Demonstrated experience working within a complex/sensitive/confidential environment
  • Ability to work with complex and distressing information
  • Proven experience working within a high volume, transactional, fast paced environment
  • Willingness to undergo a National Police Check
  • Fully COVID vaccinated or medically exempt
  • Ability to commence and commit to the duration of the assignment
**How to Apply

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