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Personal Assistant

4 months ago

Sydney, New South Wales, Australia Boutique Consulting Full time
CBD Location

  • PerM/Full Time
  • Immediate start

About the Company:

Boutique is representing one of Australia's leading retail groups. They are looking for a Personal Assistant with experience to support their Vice President of Retail operations.

About the Role:

Your role is to provide administrative support the Vice President, who is responsible for Retail Opertaions, Oceania and Team.

Key Responsibilities:

  • Maintain calendar, coordinate travel and meeting appointments with comprehensive itineraries.
  • Support office with daily, weekly and monthly business reporting needs.
  • Answer phone and greet guests, handle issues independently as appropriate.
  • Process incoming correspondence and monitor to ensure timely action is taken. Process outgoing correspondence and compose responses as appropriate.
  • Schedule staff meetings; schedule one and one meetings with direct reports; as well as with DFS department, regions, and external contacts; initiate follow up to confirm meeting schedule.
  • Assist with meeting preparation, report and presentation documents.
  • Provide administrative support for the team.
  • Maintain record and filing systems.
  • Coordinate varied projects as assigned.
  • Assist VP in achieving objectives and deadlines on a daily basis.
  • Manage Board of Director Meeting & EXCOM Meeting.
  • Assist with relocation of VP's family and arising matters.
  • Manage the information and workflow to and from VP's office, including contracts, agreements, POs and CERs.
  • Process all relevant invoices through COUPA system.
  • Facilitate the daily office operations and support the Senior Executives from overseas.
  • Support VP's role on initiatives and help coordinate all related global activities.
  • Participate to assist in business related activities
  • Coordinating and supporting team engagement initiatives for VPs reports.

About You:

  • Minimum 5 years administrative experience in a fastpaced environment reporting to senior level executive.
  • High Computer proficiency: Word, Excel, PowerPoint, and calendar software; database experience helpful
  • Excellent verbal, and written communication skills; able to compose and edit correspondence.
  • Selfstarter, able to work independently and interactively with the VP and staff.
  • Excellent organizational and prioritization skills; ability to juggle multiple projects.
  • Ability to perform at a high level consistently in a fastpaced environment, and provide rapid turnaround on assignments.
  • Able to handle sensitive and confidential matters with discretion.
  • Professional, personable, and diplomatic in all communications and interactions.
  • Resourceful, logical and creative problem solver.
  • Strong numbers aptitude, able to create templates, reports and compile statistics.

How to Apply:

Don't miss out on this rare senior opportunity. Click on to APPLY button or contact the team on