Executive Assistant

2 weeks ago


Perth, Western Australia Mitsui & Co. (Australia) Ltd Full time
Posted: 03/06/2024

Closing Date: 30/06/2024

Job Type:
Permanent - Full Time

Location:
Perth

Job Category:
Administration and Office

The Company
Mitsui & Co. (Australia) Ltd.

(MCA) is the wholly owned Australian subsidiary of Mitsui & Co., one of the world's most diversified trading, investment and services enterprises.

In Australia, we are the fourth largest exporter of key natural resources and agricultural commodities and manage a diverse portfolio of businesses including iron ore, coal, gas, power generation, transportation, construction, machinery, food and many more.


The Role
We are searching for a motivated Executive Assistant to provide comprehensive support to our General Manager - Perth Office.

You will play a pivotal role in ensuring the smooth operation of the MCA Perth office, managing a variety of administrative tasks, and acting as a liaison between the General Manager and our key stakeholders.


Key responsibilities will include:

  • Executive Support: Manage the General Manager's diary, schedule appointments, and organize meetings with highlevel executives and government officials.
  • Travel Management: Arrange domestic and international travel, accommodation, and logistics for the General Manager and visiting executives.
  • Company House Management: Ensure the maintenance of the companyowned residential property, liaising with service providers for repairs and maintaining property records.
  • Event Coordination: Plan and coordinate office functions, social events, and business meetings.
  • Communication & Liaison: Act as a point of contact for the General Manager, screen calls and inquiries, and manage communication with internal and external parties.
  • ESG (Environmental, Social, and Governance)

Initiatives:
Represent MCA Perth in ESG programs, contribute to developing and implementing sustainability initiatives.

  • Office Management: Oversee office supplies and services, manage accounts payable and receivable, and ensure the efficient operation of the Perth office.
  • Administrative Support: Provide comprehensive secretarial support, prepare presentations and documents, and manage the General Manager's correspondence.

Desired Skills and Experience:

About You
You're a highly organized and resourceful individual with a passion for exceeding expectations in a fast-paced environment.

Your experience supporting a senior executive has honed your organizational and interpersonal skills, allowing you to manage multiple priorities with a cool head.

You're a natural communicator, adept at building rapport with colleagues, clients, and external partners.

Required Skills & Experience:

  • Demonstrated experience supporting an Executive or Senior Manager.
  • Excellent secretarial, organizational, and interpersonal skills.
  • Strong written and verbal communication skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to prioritize tasks, manage deadlines, and work independently.
  • Discreet and professional demeanour with a high level of attention to detail.

Desirable:

  • A tertiary qualification in administration or a related business field.
  • Experience with expense management software, preferably SAP.
  • Good understanding of Japanese culture and effective Japanese language skills.
  • Interest and awareness of local current affairs.

Culture and Benefits

  • A supportive working environment with great career development opportunities.
  • A comprehensive Health and Wellbeing program including access to our EAP, discounted health insurance, flu shots and annual health checks.
  • Free gym membership, group fitness classes and end of trip facilities.
  • More
To apply, please click the 'Apply' button above.
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