Plant & Equipment Management Coordinator

2 weeks ago

CoomaMonaro, Australia Webuild Full time

Purpose of the Role**:

Responsible for the document control management for Plant & Equipment documents, and information governance between Plant & Equipment Manager & FGJV teams.


Qualifications:

  • Recognised tertiary qualifications within a relevant field, preferred not essential
  • White Card

Experience:

  • 13 years' experience in Administration, Document Control, Procurement or Finance Reporting
  • Experience working on large scale construction projects or other suitable projects works

Required Competencies**:

  • Process oriented, able to analyse complex issues
  • Strong communication and stakeholder management skills across different levels
  • Sound interpersonal skills
  • Ability to work collaboratively
  • Ability to work to deadlines and targets and prioritise tasks under pressure
  • Sound negotiation and problemsolving skills
  • Strong Initiative and proactive nature
  • Exceptional written and verbal communication skills
  • Welldeveloped time management skills
  • High attention to detail
  • Competent and proficient in the Microsoft Office Suite including Excel, Word.
  • Ability to learn and use different software systems such as E7Required Competencies:
  • Good organisational skills and able to pay attention to detail

Core Accountabilities and Responsibilities**:

  • Provide advice and coaching to subcontractors and internal staff on project document control procedures.
  • Advise and implement the flow of internal process documentation to/from the Plant & Equipment Manager (Site construction teams, Procurement, IT, HR, Recruitment, Construction, Technical, HSE, Environment).
  • Provide input to FGJV
  • SHL Information Management monitoring and improvements
  • Coordinate interface between Cooma and Site Document Controllers
  • Implement monthly reports to internal management,
  • Working closely with the Document Controller Team to prepare department forecasts
  • Handle daily schedule tasks and provide administrative support for entire department.
  • Prepare and manage correspondences, memos, Request for Inspection, Request for Approval, Daily Reports and other documents for Consultant, Client and Subcontractors.
  • Liaised between Consultant and Main Contractor to maintain effective lines of communication.
  • The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

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