Administration Assistant

1 week ago

Brisbane, Queensland, Australia Archdiocese of Brisbane Full time

Administration Assistant - Reception

About Archdiocese of Brisbane
The Archdiocese of Brisbane, established in 1859, is a dynamic Catholic community in Southeast Queensland. Led by Archbishop Mark Coleridge, we support parishes, schools, and ministries focused on worship, education, and social justice. Committed to fostering faith and compassion, we offer a collaborative and inclusive environment for those dedicated to serving and enriching our community.

About the Role:
As a member of the administration support team for the Episcopal Offices, you will provide essential office and administrative support in a dynamic and busy environment. A key responsibility of this role includes welcoming and greeting visitors to the Episcopal Offices, as well as arranging appropriate hospitality. Additionally, you will manage most of the incoming correspondence and filing.

About the Team
Our team operates in a highly professional and dynamic environment, where the nature of the work goes beyond typical secretarial duties. This role requires a polished and resilient individual who can navigate complex and sometimes challenging situations with grace and discretion.
Work Environment:

  • Professional Setting: Professional business attire is required at all times.
  • High-Level Interactions: You will frequently interact with senior figures, including VIPs, board chairs, , and parishioners.
  • Respect for Space: The role is situated in a Catholic context, necessitating comfort and respect for the environment.
  • Handling Complaints: The role involves being the first point of call for complaints.
  • Close-Knit Team: You will be part of a small, supportive, and closely connected team.
  • Growth Opportunities: There are opportunities for professional growth within this role.

Job Responsibilities:

  • Greet visitors to the Episcopal office warmly and professionally.
  • Receive phone calls, answer queries, and redirect callers as appropriate.
  • Process incoming and outgoing mail efficiently.
  • Maintain and ensure various databases are updated accurately.
  • Maintain confidential files and documents securely.
  • Provide support to the Executive Assistants as needed.
  • Create a welcoming atmosphere for all office visitors.
  • Exercise appropriate discretion and maintain confidentiality

About you

  • Minimum of two years' experience in administrative work.
  • Excellent communication skills, including strong interpersonal and hospitality abilities.
  • Exceptional organizational skills with a keen attention to detail, demonstrated by the ability to complete tasks efficiently in a fast-paced, complex environment.
  • Proficiency in computer skills, particularly with the Microsoft Office Suite and file-sharing systems.
  • A broad understanding of and commitment to the mission of the Catholic Church in Brisbane.

Key Attributes Needed:

  • Confidentiality: A high degree of discretion is essential.
  • Internal Fortitude: Strong mental resilience and emotional strength are required.
  • Sensitivity: Ability to mentally handle and process sensitive information.


To apply for this role please submit a cover letter and resume via the Apply For This Job button. For further information please contact HR Recruitment Coordinator Brent Hunter

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people years) and/or vulnerable adults. The organisation is fully committed to child safety and has a 0 tolerance to abuse of children or vulnerable adults

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