Administration Assistant

1 week ago

Canberra, ACT, Australia Hitachi Vantara Full time

Location: Canberra, Australia

Function: DI Sales

Our Company

We are Hitachi Vantara, a global infrastructure business dedicated to enabling progress through data. Our team drives innovation in various fields, from providing unforgettable experiences at theme parks to conservation efforts in natural resources. Together, we empower businesses to embrace automation and foster innovation, ultimately working towards a sustainable future for all.

Imagine the multitude of skills needed to shape the future.

The role

The main responsibility of the Office Administrator is to offer efficient administrative support to ensure the smooth daily operations of the office. This role involves supporting the Canberra office and providing assistance to other functions or branches when necessary. Additionally, the role includes executive support by managing calendars and travel arrangements for designated managers, requiring a high level of discretion.

What you'll bring

  • Office Management
  • - Oversee office operations to meet business needs, including managing visitors, maintaining meeting rooms, and handling office supplies and catering.
  • - Manage mail and couriers, office documents, kitchen supplies, and office safety procedures.
  • - Coordinate with building management and suppliers, handle invoicing and payments, and communicate important updates to staff.
  • - Plan office seating arrangements, organize events, and oversee office maintenance.
  • General Office Administration
  • - Provide administrative support as needed, assist in onboarding new hires, and organize meetings and events.
  • - Act as the point of contact for remote offices and perform miscellaneous administrative tasks.
  • Marketing Administration
  • - Support marketing events in Canberra and assist the Sales team with contracts.
  • Executive Support
  • - Offer limited executive assistance such as diary management and travel coordination.

Profile

  • - Previous experience in a corporate environment or similar role.
  • - Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with platform database experience as a plus.

About us

At Hitachi Vantara, we are a global team of innovators dedicated to finding solutions to complex challenges through engineering excellence. We empower organizations to become leaders in data-driven initiatives that positively impact their industries and communities. If you believe in the power of innovation to shape the future, this is the ideal place to realize your potential.

Championing diversity, equity, and inclusion

Diversity, equity, and inclusion are core values that drive our culture and success. We embrace diverse perspectives, allyship, and empowerment to achieve remarkable outcomes. We encourage individuals from all backgrounds to apply, as we celebrate uniqueness and support every team member in reaching their full potential.

How we look after you

Our commitment extends to your well-being today and tomorrow with top-tier benefits, support, and services promoting holistic health. We prioritize work-life balance and offer flexible arrangements tailored to your needs. We foster collaboration and creativity, creating a sense of belonging and encouraging autonomy and ownership as you collaborate with talented peers. As an equal opportunity employer, we welcome applications from individuals of all backgrounds without regard to protected characteristics. If you require accommodations during the recruitment process, please inform us so we can support your success.

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