Admin Assistant Whs

2 weeks ago

Sydney, New South Wales, Australia Bechtel Full time

Requisition ID:265557**
Requisition Posting End Date:02/10/2023**
About the Project


Bechtel, a global leader in project management, engineering, procurement and construction, has been selected by Western Sydney Airport Co as its Delivery Partner for the Western Sydney Airport, a $5.3 billion greenfield facility in Badgerys Creek, New South Wales.

This will be a landmark project for both New South Wales and Australia and is due for completion at the end of 2026.


Work Location:
Badgerys Creek, South-Western Sydney

About the Role


This is a great opportunity for an experience WHS Administrator or recent graduate who is looking to kick off their career in Workplace Health and Safety.


Please note this is a 12 month contract

In this role you will:

  • Maintain relationships with project assigned WHS team to ensure that they have the tools needed to meet the WHS reporting of Bechtel Delivery Partner.
  • Maintain the WHS statistical data for a given area of responsibility which includes entering, sorting, and manipulating data in a webbased data records management system.
  • Coordinate training materials and assist in instructor led classes for WHS training.
  • Assist in testing databases and work with IT and the appropriate managers to resolve deficiencies during the development phases of WHS information systems.
  • Assist in the development and distribution of WHS policies, procedures, specifications, alerts, bulletins, and other similar information.
  • Assist in implementing the review, updating and publishing of the project WHS procedures.
  • Coordinate the project WHS statistics reports on Fatalities, Lost Work Day Incidents, Medical Treatment Incidents, First Aid Incidents, Near Miss Incidents, Vehicle/Property Damage/Fire Incidents, and Environmental Incidents.
  • Ensure confidentiality of data prepared and reported as necessary.
  • Take minutes for WHS team meetings and other meetings as required.
  • Emergency equipment maintenance management.
  • Prepare and format documents, reports and presentations.
  • Organise and maintain filing systems and supporting the document control process.
  • Provide backup cover for Reception
  • Maintain the cleanliness of the Reception area and ensure that it is free of hazards
  • Greet visitors and ensure that visitors sign into the register and display their visitor access card on their person.
  • Collaborate with the Delivery Partner Office & Admin Services team

About You

  • Understanding of WHS organization and its interrelation with other project functions to properly prioritize major administration tasks for WHS and other departmental requirements.
  • Strong oral and written communication skills.
  • Ability to extract and compile data for reports
  • Ability to analyse and interpret information and make suggestions.
  • Attention to detail and thorough proofreading skills.
  • Understanding of and the ability to use Bechtel standard computerbased systems as well as other systems used within WHS.
  • Knowledgeable in Microsoft Excel including report generation
  • An energetic, target driven, team player
  • Must have minimum of 6 years, obtained within the past 3 years, office administrative experience.

About Bechtel


Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.


Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery.

They are what we believe, what customers can expect, and how we deliver.

LI-DF1

**_
Shaping tomorrow together_**
_ Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents.

We operate through four global businesses:
Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals.

Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity.

These values are what we believe, what we expect, what we deliver, and what we live._
**_ Bechtel is an Equal Opp

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