Executive Assistant to CEO

1 week ago

Brisbane central business district, Queensland, Australia Davidson Group Services Full time

About the Company


Operating within the market for the past three years, this exciting Australian based, ASX-listed resources company has already reached notable success continues to grow organically and rapidly through their vision to fulfil Australia's energy future.

With passionate leaders who inspire their team to think outside the square and strive for greatness, no one-day will ever be the same.


With the opportunity to join this already well-established team at grass-roots level, this is not just a job; this will be an inspiring stage in your career and in your life.


About the Role
This position has been described as the glue of the business and is not your typical Executive Assistant position.


You will have flexibility to make this role your own and be given freedom to implement processes and procedures to improve operating efficiencies and deliver a high level of customer service to your stakeholders.

You will have the ability to position yourself as the trusted advisor with this space.

Your duties will include (but not be exclusive) to the following:

  • Manage and facilitate the scheduling of diaries, activities and appointments.
  • Manage all communication channels and determine priorities and action required to coordinate responses.
  • Ensure the CEO is properly prepared for meetings/commitments and have all relevant documentation.
  • Proof reading outgoing business documents and making necessary changes including formatting changes to ensure all documents are of a high quality.
  • Coordinating board meetings, taking minutes during meetings and following up on actions.
  • In collaboration with Management preparing presentations for meetings including the creation of PowerPoint presentations.
  • Coordinate travel and accommodation arrangements for Executive and staff including liaison with providers, bookings, itineraries, receipts, reconciliation & maintenance of related records.
  • Coordinate functions, meetings and workshops
  • Office Management responsibilities in addition to development of administration and filing procedures
  • Oversee general office facilities

About You


You will be regarded for your genuine care and dedication, along with the ability to take on a high pressure position.

You will have extensive experience within the roles of office manager and Executive Assistant at the C-suite level, whilst possessing advanced skills in MS Office suite.


Given this is a newly ASX listed business, your experience working within an ASX listed business at the C-Suite level will be highly sought-after.

Culture fit is extremely important and we are looking for a proactive, hardworking, calm-natured and supportive individual.


Your team player focus with an approachable, easy going and friendly personality will be warmly welcomed, whilst your professionalism will be highly valued.


NB - it is encouraged that staff work on-site for the majority of the time, however a chance of WFH at times may be considered.


The Benefits

  • Innovative and highly successful organisation
  • Highly attractive salary of $ K plus Superannuation (NB $110K level will be commensurate on your experience at the Csuite level working in an ASX listed company)
  • Genuinely enjoyable team environment and culture to work in hard working, down to earth, trusting and supporting a group of inspiring leaders
  • Exciting new stage for the organisation
  • Highly interesting role and challenging career
  • Exclusive corporate Brisbane office

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