2024 Ongoing

2 weeks ago

Melbourne, Victoria, Australia Schools (Government) Full time

Location:
Melbourne | Western Metropolitan

Job type:
Full time / From 29/01/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

Each applicant must address the below selection criteria:

  • Demonstrated proficiency in the use of CASES21 Finance and Administration modules, Compass, CSEF and associated administration software and technical equipment.
  • Demonstrated high level organisational and time management skills combined with a whole school team focused approach to achieve set timelines within a multi campus secondary school office.
  • Demonstrated high level interpersonal skills, respect for others, an ability to develop a positive team culture, and be sensitive to the needs of the school community.
  • Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
  • Demonstrated capacity to provide professional reports and advice for consideration by senior management.
  • A commitment to ongoing professional learning to enable further development of skills, to achieve best practice for school operations.

Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

The following duties and responsibilities will be required (but not limited to):

  • Ensure the provision of a range of administrative support functions for the Principal, Business Manager and teaching staff.
  • Provide required level of administrative support for school events, functions and projects.
  • Daily organisation of Administration office, supervision of staff and delegation of tasks to ensure they are performed to required standards and within timelines.
  • Manage the student enrolment and exit process on CASES2
  • Manage the administrative requirements of the Year 67 transition, SEALP and enrolment programs across the campus in conjunction with the relevant responsible teaching staff member.
  • Administration and reconciliation of daily banking processes.
  • Manage the Family Financial Accounts Receivable process for the campus (charges, assisting families with queries, produce statements and spread sheets etc.).
  • Administration and process of BPAY for the college.
  • Assist with importing student data into timetable software.
  • Provide operational financial reports to coordinators, reconciliation of all camps and excursions and associated financial tasks.
  • Process all staff association charges and monitor payments with reminders being sent.
  • Assist with end of year finance processes.
  • PD Plans for all administration staff at the campus.
  • Oversee DET returns e.g. CENSUS, ESL, ISP.
  • Manage the student attendance process for the campus and provide reports for relev

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