Operations Coordinator

2 weeks ago

Brisbane, Queensland, Australia Trade and Investment Queensland Full time

To be successful in this role you will:

  • Coordinate, assign, track, monitor and report on all incoming and outgoing correspondence and documents on behalf of the CEO to ensure the timely distribution of requests and responses are achieved, including:
  • Ministerial correspondence such as letters, briefing notes, overseas travel requests and reports, meeting requests and briefs, event packs, as well as regular reporting.
  • Urgent adhoc requests from the Minister's office and other government agencies.
  • Parliamentary briefing notes (PPQs), Questions on Notice, Governor's briefing notes, speeches and other correspondence.
  • Information requests from Protocol Queensland and the Governor regarding visiting foreign dignitaries.
  • Incoming and outgoing letters on behalf of the CEO and the TIQ Board Chair.
  • Prepare, proofread and edit all incoming briefing notes and other documents and Ministerial correspondence for clearance by the Manager, Executive Services for the CEO's approval including checking and correcting formatting, punctuation and grammar in line with TIQ and whole of government style guides.
  • Manage the CEO's office generic inbox and ensure all items are addressed in a timely manner.
  • Liaise with the Minister's office and/or the DLO to submit and progress approved correspondence.
  • Provide high level confidential administrative support, research and assistance to the CEO with events, travel bookings, financial reconciliations and other administrative duties, while maintain a high level of accuracy.
  • Support and assist the CEO with managing sensitive and confidential projects, including identifying the need for information, responding to requests for information and producing reports as requested.
  • In consultation with the Manager, Executive Services, develop, implement and continuously improve office management systems including information management, filing and tracking systems.
  • Communicate effectively with internal stakeholders including the Board, TIQ's Executive management and Brisbanebased, regional and overseas staff as well as with other Queensland Government agencies.
  • Actively participate in the delivery and coordination of other business management functions and projects both as required.
  • In consultation with the Manager, Executive Services develop, implement and continuously improve office management systems including information management, filing and tracking systems.
Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis (fixed-term temporary, full-time, or part-time)

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.
This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia CBRE Full time

    Posted- 22-Jan-2024- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Administrative, Property Management- Location(s)- Brisbane - Queensland - AustraliaOpportunity to join a Global Leader in Property - 12 month contract with view to extendPositive and Collaborative team culture - flexible/hybrid work environment**Brisbane CBD | Land...

  • Operations Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Encore Global Full time

    Encore is looking for a detail-oriented and organised Creative Operations Coordinator to work on a casual basis with our team in Brisbane.As the Creative Operations Coordinator, you will be responsible for ensuring the safe and effective storage and distribution of all styling and design (S&D) equipment and crew logistics. You will be working closely with...

  • Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Concept Recruitment Specialists Full time

    $32.69 per hour + super Mon Fri 6am 2pm Potential temp to perm opportunityOperations Coordinator - Brisbane Southside- $32.69 per hour + super Mon Fri 6am 2pm Potential temp to perm opportunityAbout the clientOur client are a well-known supply chain and logistics organisation, with locations around Australia that supply 3PL warehousing and distribution...

  • Operations Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Jb Hi-Fi Limited Full time

    Operations Coordinator - Hervey BayApply now Job no: 510294Work type: Permanent Full TimeLocation: QLD - RegionalCategories: Stock, Storage & Distribution About Us JB Hi-Fi Group is one of Australasia's largest and most trusted retailer groups. Specialising in consumer electronics, home entertainment, small appliances, and white goods. JB Hi-Fi's Purpose is...

  • Operations Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Parliamentary Service Full time

    The primary objective of the position is to assist the Manager Catering Services to coordinate, manage and deliver frontline catering and events services provided by the Parliamentary Service.This is a shift work position with hours to be worked primarily Monday through Friday. Some weekend work is required.The duties and responsibilities of the position...

  • Facilities Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Raytheon Full time

    Date Posted:Country:AustraliaLocation:AUSQLD113: Brisbane QLD, 747 Lytton Road, Gateway Office Park, 2nd Floor, Building 5, Brisbane, QLD, 4172, AustraliaPosition Role Type:Unspecified Be trusted as a valuable team member Work within a high calibre team with great benefits and professional development opportunities Support the teams working on the nation's...

  • Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia UniLodge Full time

    Permanent Position | Monday to Friday:Great opportunity to progress your career within a high growth company:- Central location, open plan office and monthly morning tea and coffee on usUniLodge is the leading provider of student accommodation in Australia and New Zealand. We have a growing portfolio of over 110 properties, encompassing over 35,000+ managed...

  • Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Symal Infrastructure Full time

    Make it yours.Experience the excitement of building a career in an evolving construction business where people and performance make amazing things happen.Let's build better together, innovate with intent and push what's possible.This is Unyte.Unyte is a well-established Australian business with over 30 years of experience in the civil construction...

  • Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Unyte Eastern Full time

    Make it yours. Experience the excitement of building a career in an evolving construction business where people and performance make amazing things happen. Let's build better together, innovate with intent and push what's possible. This is Unyte. Unyte is a well-established Australian business with over 30 years of experience in the civil construction...

  • Customer Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia CyberCX Full time

    Growth opportunities Act as interface between the customer and CyberCX Brisbane BasedWe are looking for a customer-obsessed Operations coordinator, who will go above and beyond to deliver extraordinary results and experiences for customers.About CyberCXCyberCX is the leading independent cyber security services organisation in Australia and New Zealand....

  • Business Operations Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Queensland University of Technology Full time

    $85,857 to $92,96- Ongoing, full-time Kelvin GroveWho are we looking for?We are seeking a Business Operations Coordinator to join Digital Business Solution, Administrative Division.The Business Operations Coordinator plays a key role in supporting DBS with efficient information, human resource and event management services. The role contributes to...

  • Business Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Reconstruction Authority Full time

    In this newly created role of Business Operations Coordinator you will:Deliver high quality advice and coordination support to the team and Director on a range of topics within critical timeframes. Provide effective liaison and consultation with internal stakeholders for a high volume of requests for information and guidance. Managing the diary of the...

  • Facilities and Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Stadiums Queensland Full time

    Key tasks include: Provide quality and timely administrative support to the Facilities and Operations Manager and Assistant Facilities and Operations Manager including preparing reports, tenders, scope of works, offer analysis documentation and general correspondence, reviewing and updating policies and procedures, and records management. Coordinate and...

  • Connecting Care Operations Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Queensland Health Full time

    The Connecting Care Operations Coordinator will coordinate operations of in scope Connecting Care services, ensuring efficiency and effectiveness for customers. On a shift-by-shift basis, monitor operational performance of a team of up to 35 Administration Officers by coordinating human and physical resources, allocating and prioritising tasks, and...

  • Export Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Seabridge Logistics Group Full time

    Brisbane, AU Export OperationsPosted February 8, 2023About Seabridge:Seabridge Logistics Group is emerging as one of Australasia's leading independent global logistics providers, delivering a complete range of import, export, and integrated logistics services throughout Australia and New Zealand.About the Role:We are currently seeking an enthusiastic team...

  • Event Operations Coordinator

    1 week ago

    Brisbane, Queensland, Australia AusCycling Limited Full time

    AusCycling More than a sport.Our ambition is to be a global leader in cycling, respected for our positive impact on and off the bike. We are here to ensure that current and future generations experience both the simple joy of riding a bike, and the opportunity to reach their full potential.AusCycling is the nation's peak riding and cycling body, representing...

  • Consumer Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Wall Street Full time

    Career progression opportunities, learn from the best Best seats in the house on gameday Work for a Club entering its most exciting phase of growth_About the Company_The Brisbane Bullets are one of ten basketball clubs that form the National Basketball League (NBL) competition. Based in the sunshine state, the Bullets are Brisbane's oldest professional...

  • Mine Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Rio Tinto Full time

    Mining Operations Coordinator (Amrun) Advance your career in a dynamic, fast paced team environment Join an encouraging leadership group, committed to your growth and development Work at a state of the art, modern facility with a 50 year life of mine plan Live and work in WeipaAbout the roleFinding better ways to provide the materials the world needs.Leading...

  • Business Operations Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Datacom Full time

    Here at Datacom, we connect people and technology in order to solve challenges, create opportunities and discover new possibilities for the communities we live in.About the RoleThe Business Operations Group is responsible for the planning, organising and delivery of the business operations deliverables, processes and data governance across the Australia-wide...

  • Operations Governance Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Thiess Full time

    Operations Governance Coordinator: Job ID Job Type Permanent Full Time Location Australia Brisbane Categories Legal / Contracts Applications close 24 May 2024 E. Australia Standard TimeMake your mark with ThiessEveryday, all around the world, Thiess supports and celebrates our people. We recognise talent and reward transparency. We champion diversity and...