Assistant Company Secretary

1 week ago

Fortitude Valley, Queensland, Australia Aurizon Full time

Job Number:

Work type:

  • Permanent
  • Full Time

Location:

  • Fortitude valley, Brisbane

Categories:

  • Administration / Office Support

Location:

Brisbane

Remuneration/Benefit:
Attractive remuneration offered

About the role:
We are seeking a highly motivated and experienced Assistant Company Secretary to join the Aurizon Company Secretariat Office.

This role is responsible for providing high quality support to the Company Secretary in ensuring corporate governance compliance, as well as managing and undertaking preparation for and administration of Board and Executive meetings.


  • Anticipate the needs of the Board of directors, Company Secretary and other Executive/s in planning and undertaking tasks for the Company Secretariat Office.
  • Provide confidential and timely administrative assistance to the Company Secretariat Office which may include preparing reports, submissions, spreadsheets, flowcharts and presentations, and maintaining annual planner/calendar, schedules, master documents and tracking tools.
  • Liaise between the Company Secretariat Office, Board, Executives, business units and service providers to ensure the efficient operation of the Company Secretariat Office.
  • Support compliance for an ASX listed entity and its subsidiary boards with the Corporations Act, ASX Listing Rules and other legislation, including preparing and lodging documents and notifications with the ASX, SGX, ASIC and other regulatory bodies, and maintaining company registers.
  • Diary management including coordinating and organising Board and Executive meetings, conferences, functions and site visits, booking travel and accommodation, and screening visitors and enquiries.
  • Liaison, coordination and timely preparation and publication of Board and Executive Committee meeting agendas, papers, submissions, presentations and registers of action items and decisions.
  • Supporting the delivery of the Annual General Meeting.

About you:

  • Qualifications in a relevant discipline (eg. Business Administration, Law, Governance) or minimum 5 years administrative experience in a similar role
  • Previous experience supporting Executives, Senior Leaders or Boards
  • Previous experience in an ASX listed organisation
  • Exceptional attention to detail, organisational and time management skills with a strong capacity to work under pressure, multitask and manage matters of a confidential and sensitive nature within tight deadlines.
  • Outstanding written, oral and interpersonal communication, including stakeholder management, influencing, negotiation and conflict management skills.
  • High level of project management, problem solving, analytical, research and decisionmaking skills.
  • Outstanding ethical standards, integrity and commitment to all business and commercial dealings
  • High level of knowledge of standard procedures and protocols relating to meetings of Boards, Executives and shareholders.

What we can offer you:
At Aurizon, we support the development and growth of our employees to reach their full potential.

With a National portfolio of operations, we offer a diverse and inclusive environment with long term and exciting career opportunities.


At Aurizon we believe in connection
It is our ability to connect that strengthens communities, industries and builds economies. It helps to embrace diversity in our workplace and that is the experience we want for everyone. We are building a culture where everyone is seen, heard and valued, because of their diversity. We value inclusion throughout the whole company and encourage you to apply.

About Aurizon
Aurizon is Australia's largest rail freight operator and a top 100 ASX company.

Each year, we transport more than 250 million tonnes of Australian commodities, connecting miners, primary producers, and industry with international and domestic markets.


We strive for a diverse, collaborative, creative and a high-performance culture that celebrates the contribution of every employee and provide opportunities for career development in a dynamic work environment.


Advertised: 04 Apr 2023 E. Australia Standard Time

Applications close: 17 Apr 2023 E. Australia Standard Time

  • Legal Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Perigon Group Full time

    6 month temporary assignment - potential for extension Fortitude Valley location Excellent entry level opportunityThe CompanyThis well known infrastructure business is headquartered in Brisbane, and has a core vision of continuing to play a vital role in the Queensland and National utility sector, whilst focusing on diversifying operations and revenue...

  • Governance Officer

    1 week ago

    Fortitude Valley, Queensland, Australia u&u Recruitment Partners Full time

    The ClientWe are proud to be partnering with Hand Heart Pocket, an independent charity and philanthropic foundation established by the Freemasons of Queensland. Hand Heart Pocket collaborate with other charities and philanthropists for positive change for people in need across Queensland and Papua New Guinea, especially young peopleThe RoleReporting to the...

  • Executive Assistant to The Qld State Director

    1 week ago

    Fortitude Valley, Queensland, Australia Mission Australia Full time

    $77k - $86k + super + salary packaging:- Full time, permanent role:- Location: Fortitude Valley QLD:- Make a meaningful difference to the lives of Australians in needLife at Mission AustraliaWhen you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our...

  • Office Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Witthoft Engineering Full time

    About us:WE are looking for a person that really suits the role and the team. The role description below indicates what we are looking for but isn't confined to every detail. WE hire personality and compatibility with the right twist of professionalism. Full-time or part-time availability open for discussion.About the role:This role will see you committed to...

  • Assistant Accountant

    1 week ago

    Fortitude Valley, Queensland, Australia People2People Full time

    2 month temp, Commence ASAP Modern Office, Close to public transport Dynamic environment Our client pride themselves on delivering exceptional construction projects that redefine industry standards. With a dedication to excellence and innovation, they are shaping the future of construction.The Role Reporting to the Financial Controller the responsibilities...

  • Finance Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Technology One Limited Full time

    How you'll make a difference...At TechnologyOne we build and deliver truly great products and services that transform business and make life simple for our customersThis is a great opportunity to join our Finance & Governance team as the Finance Assistant. You will be responsible for maintaining the Finance and Accounting functions by providing...

  • Surveyors Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia RPS Group Full time

    Join Our Brisbane Team as a Survey AssistantAre you ready to embark on an exciting journey in the world of Survey. We are seeking a dedicated and motivated Survey Assistant to join our dynamic Brisbane team. As a Survey Assistant, you will play a crucial role in supporting our skilled Surveyors in their tasks and ensuring the smooth operation of our...

  • Admin Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia PeopleIn Full time

    Great career growth opportunities within an ASX listed organisation Permanent, fulltime role with a high reputable company Stable team with great culture based in brand new office in the Fortitude ValleyAbout FIP GroupProudly powered by PeopleIN - Australia's largest ASX-listed talent solutions company - FIP Group is the leader in the delivery of innovative,...

  • Personal Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Queensland Rail Full time

    Personal Assistant: ReqId:5417- Date: 02-Jun-2023- Location: Mayne, QLD, AU, 4006- Company: Queensland RailAbout usWe are a large and fully integrated business that provides services that are pivotal to the success of Queensland and its people. Our culture is one based around safety and performance.With a growing investment in rail it is an exciting time to...

  • Assistant Store Manager

    1 week ago

    Fortitude Valley, Queensland, Australia Pottery Barn Full time

    Our Pottery Barn Kids store in Fortitude Valley, Brisbane is seeking a results-driven, customer-focused, dynamic Assistant Store Manager to deliver exceptional customer service, lead a brilliant team and inspire great performance. As an Assistant Store Manager, you will: Identify opportunities, develop and execute strategies, analyse daily, weekly and...

  • Executive Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia AECOM Full time

    Company DescriptionAt AECOM, we're delivering a better world.We believe infrastructure creates opportunity for everyone. Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.Here, you will have freedom to grow in a world of opportunity.Our clients...

  • Housekeeping Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Catholic Healthcare Full time

    Company Description Fortitude Valley location PPT Positions - $ per hour + Superannuation + NFP Why you'll love working with us: An opportunity to build a career with a successful growing values-based organisation Be part of a supportive and inclusive 'people first' culture Not for profit which means more $ in your pocket Villa Maria Fortitude...

  • Executive Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia RPS Group Full time

    About usRPS, a Tetra Tech company, is a leading professional services firm with more than 1000 Australian consultants working with clients to solve the problems that matter in our complex, urbanising world.Part of the RPS Advisory Division, our Insights, Communications and Creative team helps organisations have meaningful dialogue with stakeholders about...

  • Executive Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia AECOM Full time

    Company DescriptionAt AECOM, we're delivering a better world.We believe infrastructure creates opportunity for everyone. Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.Here, you will have freedom to grow in a world of opportunity.Our clients...

  • Full-timeretail Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia K2 Base Camp Full time

    Passionate about the outdoors? Do you love sharing the stories and knowledge gained from your own adventures? Do you enjoy helping others achieve their adventure goals? K2 might be the place for youK2 Base Camp has been Queensland's premier outdoor and travel gear retailer for more than 33 years. Now under new ownership, we thrive to help climbers, hikers,...

  • Executive Assistant to Director of Franchise

    1 week ago

    Fortitude Valley, Queensland, Australia Guzman y Gomez Full time

    Company DescriptionWe're Australia's only fast-food restaurant to be 100% clean, meaning there are no added preservatives, artificial flavours, added colours or unacceptable additives in our food. We're incredibly proud of our amazing people, and the unique way we celebrate Mexican culture in everything we do.Job Description:We're looking for a part-time...

  • Assistant Operations Planner

    1 week ago

    Fortitude Valley, Queensland, Australia Queensland Rail Full time

    Assistant Operations Planner: ReqId: 4816- Date: 12-Mar-2023- Location: Mayne, QLD, AU, 4006- Company: Queensland RailQueensland Rail is a large and fully integrated business that provides services that are pivotal to the success of Queensland and its people. Our culture is one based on safety and performance.About the role: Develop and implement a range of...

  • Executive Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Place Estate Agents Full time

    Starting salary of $70k + super with performance-based incentives Career progression valued and incorporated to the team's growth plan for you Jam packed social and training calendar keeping you motivated and excited.An incredible opportunity has become available for a highly motivated and passionate Executive Assistant to join a powerful industry agent who...

  • Operations Administration Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Challenger Services Group Full time

    WHO ARE WE?Challenger is an award-winning national industry leader, providing outsourced service solutions to several critical industries. Our prime coverage is within Sydney, Melbourne, Brisbane, and the Gold Coast. Our capabilities and success lie within servicing the commercial cleaning, hospitality, food and beverage, food production, government,...

  • Maintenance Assistant

    1 week ago

    Fortitude Valley, Queensland, Australia Accor Apartments & Realty Full time

    FV by Peppers in the heart of Brisbane's vibrant entertainment precinct, Fortitude Valley FV by Peppers comprises of one and two bedroom apartments, a uniquely heated u-shaped skyline pool, cinema, state of the art gym, yoga retreat and tropical outdoor lounge area for guests to experience. You will never run out of things to do on your days off in Brisbane....