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Executive Assistant to CEO

3 months ago

East Perth, Western Australia Page Personnel Full time
An organisation with unheard of staff retention

  • No two days will be the same

About Our Client:

Gloucester Park is a unique and versatile venue in Perth, showcasing harness racing every Friday night.

The superbly appointed facilities include 3 restaurants operating during race nights and 9 function rooms available for private hire on any day or night of the week.

A small and close-knit team are behind this venue. They must enjoy working together and what they do as the staff retention is unparalleled. You will join the organisation ahead of exciting redevelopment plans and be instrumental in this process.


The Executive Assistant reports directly to the CEO and is responsible for providing administrative support to the CEO, Committee and other staff as required.


This includes but is not limited to:

  • Acting as first point of contact and handling of incoming and outgoing correspondence for the Committee and CEO.
  • Organising the CEO's daily schedule and meetings.
  • Weekly preparation of Committee papers, Committee meeting agenda and memorandums.
  • Organising travel, accommodation, and itineraries for CEO, staff and Committee.
  • Assistance with compilation of items for the Associations monthly newsletter.
  • Act as Freedom of Information Officer for the Association.
  • Organisation and publication of notices as required.
  • Assisting with researching and drafting of special projects.
  • Assisting with the preparation of the Annual Report.
  • Organisation of and attendance at Annual General Meeting.
  • Organisation of and attendance at other members meetings when required,
  • Organising of staff functions when necessary.
  • Preparation of annual elections (advertising, drafting and printing of materials, liaison with Returning Officer, compilation of materials for circulation, maintenance of records)
  • Management of reception and other administration staff as required.
  • Delegation of administration tasks as required.
  • Prepare minutes of meetings.
  • Maintain office supplies and stationery.
  • Collection and allocation of mail for all staff.
  • General administrative duties and any other duties as required.

The Successful Applicant:

You will be highly organised ensuring the CEO is well prepared for upcoming priorities. You will be outcomes focused and flexible in your approach to work with a willingness to help others. You will manage 3 administrative staff so prior experience in doing so would be advantageous.

What's on Offer:

Join the organisation ahead of exciting redevelopment plans

Varied and diverse role