Administration Officer, Training Support
1 week ago
Closing Date: 24/04/2024
Job Type:
Fixed Term Contract
Location:
Sydney CBD
Job Category:
Administration and Office Support
About the RACP
The Royal Australasian College of Physicians ('RACP') connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand.
The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.
Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect
Why Join Us?
Our 3-2-1 Hybrid Working model:
- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.
About the Role
The position is located within the Training Support Unit, which works to implement support which is tailored to the individual needs of a Trainee.
The purpose of this position is to provide administrative support to the Training Support team, with a particular focus case file set up and tracking.
- This role is a fixedterm contract until October 2024._
Key responsibilities include:
- Set up new training support cases across Microsoft Outlook, Microsoft Lists and Microsoft Word
- Work with Case Officer(s) to ensure training support material has been submitted by trainees and recorded in the appropriate system
- Identify when training support material is outstanding and work with Case Officer(s) to determine the appropriate follow up action
- Schedule internal and external meetings and manage any conflict that may arise
- Keep supervisor professional development records up to date in the record management system
- Maintain supervisor attendance records in Events Air
Desired Skills and Experience:
About You
- Demonstrated commitment to quality assurance and continuous process improvement
- Excellent verbal and written communications skills
- Proven ability to form productive relationships with internal and external stakeholders
- Ability to demonstrate initiative, with accuracy and attention to detail
- Excellent organisation and time management skills
- Proven ability to work in a collaborative team environment and independently
- Ability to exercise good judgement and to work without close supervision
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