Executive Assistant

2 weeks ago

Perth, Western Australia CBH Group Full time

Who are we?

The CBH Group is Australia's largest co-operative and a leader in the Australian grain industry, with operations extending along the value chain, including grain storage, handling, transport, marketing and processing.

With our unique end-to-end supply chain, we deliver a local quality product to over 30 international destinations.

Become part of a dynamic, diverse organisation and make your mark in sustainably creating and returning value for our growers.


Empowering our people


CBH is more than just a place of work, it's a community and a place where hard work and effort is rewarded and recognised.


We are an equal opportunity employer, committed to providing a safe and rewarding working environment for our people, with a strong culture of developing and enhancing our employees' capabilities.

We are pleased to be recognised as an endorsed employer for all women by WORK180.

To find out more:
CBH Group Benefits | WORK180 Endorsed Employer

We invite you to become part of a dynamic, diverse organisation with a bright future.

About the role


This role is responsible for providing high quality, professional and confidential administrative and secretarial support to the Chief Legal, Risk & Governance Officer / Company Secretary, the Head of Company Secretariat and Governance and the Board of Directors.

This position will work as a team with the Executive Assistants to the CEO, Chairman and Chief's of other Divisions.

This role is based in our CBH Head Office.

Key accountabilities of the role include:

  • Provide high quality, professional and confidential administrative and secretarial support to the Chief, including diary management, screening telephone calls, routine correspondence and maintenance of documentation.
  • Provide high quality, professional and confidential administrative and secretarial support to the Board and individual Directors, and to support to the Head of Company Secretariat and Governance.
  • Prepare confidential communications, reports, and correspondence on behalf of the Chief.
  • Coordinate Board and Committee meeting days, prepare high quality presentations, collation of all agendas and associated papers, and an accurate typing of minutes.
  • Handle enquiries and manage information flow between employees, business and stakeholders.
  • Upload and publish all Board and Committee papers to the Diligent Board Portal, and act as lead contact for portal.
  • Review monthly budget reports, monitor and analyse performance against budget and assist with annual budget preparation.
  • Organise travel, visas and accommodation for the Chief and broader Legal & Risk team and Board of Directors.
  • Event and function coordination.
  • Purchase requisitions, invoice and credit card expense processing.
  • General office management duties including organising and coordinating office operations and procedures.

What you will bring to the role:

  • Minimum of 5 years' experience in an Executive Assistant role at an executive level, preferably with legal, company secretarial and board paper preparation experience
  • Proficient with Microsoft office suite, with advanced skills in Microsoft Word
  • Ability to administer, maintain and manage Board portal
  • High level of confidentiality and sensitive information integrity
  • Demonstrates strong attention to detail
  • Ability to coordinate and manage travel
  • Manage and prioritise multiple tasks maintaining a professional manner
  • Ability to work autonomously as well as being part of a team
  • Collaborative approach with stakeholders
  • Excellent written, oral communication and interpersonal skills with ability to network across all levels and establish relationships with key internal and external stakeholders
  • Preparation and processing of accounts using SAP
  • Strong organisational skills
  • Excellent time management and planning skills
  • Sense of urgency, 'can do' attitude and flexible approach
  • 60 words per minute typing speed and 95% accuracy

What would be beneficial to the role:

  • Knowledge of Diligent Board Portal

Benefits of working for CBH:

CBH offers competitive remuneration and a range of benefits and discounts to employees focused at ensuring a healthy work life balance, including:

  • Ongoing training and professional development to support your growth and achieve your goals
  • 13weeks paid parental leave available regardless of gender and which can be taken in a flexible way to suit unique family needs.
  • Onsite Gym facilities
  • Employee assistance program
  • Corporate employee discounts including travel, health insurance funds and financial services
  • Salary Sacrifice scheme
  • Health insurance

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