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Senior Executive Coordinator

3 months ago

Brisbane, Queensland, Australia The State of Queensland Full time
Senior Executive Coordinator - Office of the ADG, Information and Technologies

Education (Organisation site )
Information and Technologies Branch - People, Information and Communication Services Division

Join our dynamic team as Senior Executive Coordinator, in the Office of the Assistant Director-General and Chief Information Officer, Information and Technologies Branch. You will deliver high-level advisory and support services to ensure strategic objectives are met. In this critical role, you'll coordinate the workflow of key departmental documents, engage in comprehensive research and analysis, and quality assure all documents requiring ADG approval.

The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

Become an essential part of our team in the Information and Technologies Branch (ITB), within the Office of the Assistant Director-General and Chief Information Officer. The Information and Technologies Branch (ITB) is part of the People, Information and Communications Services division.

As Senior Executive Coordinator, you'll become a central figure in orchestrating the workflow of our key departmental documents, demonstrating your ability to tackle complex issues with confidence and clarity.

  • Be the go-to person for managing a diverse array of requests within ITB, including correspondence, briefing papers, Parliamentary and cabinet, and media enquiries.
  • Navigate the complexities of incoming materials with an analytical approach, ensuring that all actions are carefully considered and carried out effectively.
  • Provides support to colleagues by keeping track of, pre-drafting and/or sharing previously approved text, correspondence or submissions that will assist with current responses and submissions.
  • Manages the priorities of the day; monitor progress, negotiate deadlines where necessary and liaise with staff to ensure those deadlines are met.
  • Critically reviews and analyses materials in order to ensure accuracy in content, alignment with relevant legislation and policies, and ensures compliance with ministerial and departmental style guides to maintain consistency with format, structure and protocols.
  • Develops, implements and reviews coordinator support systems and procedures within OADG IT to ensure they meet a high level of accuracy and operate in accordance with departmental requirements as they change.
  • A track record of excellence in high-pressure environments where priorities can change at a moment's notice.
  • Top-notch organisational skills and the ability to directly influence outcomes with well-timed communication.
  • A critical mind that thrives on thorough research and analysis, delivering insights that drive decision-making.
  • A strong commitment to improve business processes and provide exceptional customer service.

If you're ready to apply your skills to a role that challenges and rewards in equal measure, we'd love to hear from you.

Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
  • Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

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Before applying for this vacancy please ensure you read the documents below.

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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