Assistant Property Manager

2 weeks ago

Melbourne, Victoria, Australia JLL Full time
JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities.

With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.


We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working.

We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:


The Assistant Property Manager will assist the Head of Residential and Commercial Senior Property Managers and Property Managers within a close team environment and actively contribute in the delivery of quality property management services across the portfolio.


An overview of the role:


Assist with Accounts Payable and Accounts Receivable functions including handling vendor/contractor queries, action all utility provider queries & accounts resolutions, coding of invoices and managing contractor invoices & workflows, dealing with tenants on tenancy & lease related issues.

Lease Administration monitor critical dates including lease expiries, bank guarantees and insurances.

Undertake lease setups, lease audits, assist with rent reviews (fixed & CPI), raise sundry charges, manage & update tenant, and setup real estate deposits & releases.

Issue purchase orders and set up contracts in MRI and review and assist in the management of Purchase Orders and Work Orders along with the workflow.

Assist the Property Managers with monitoring tenant arrears, actively pursuing arrears as directed by the Property Managers, generating and reissuing Tenant Tax Invoices and Statements, undertake tenant account reconciliations when required and action credit offsets as required.

Assist the Property Managers with monthly reporting, annual Budgets and Outgoings reconciliations
Assist and liaise with the Operations Manager, contractors, tenants, and Owners as required

Assist Head of Residential with Body Corporate management requirements including but not limited to; AGM preparation and minutes, committee meeting preparation and minutes, levy preparation and distribution, budget preparation, monthly reporting, invoice processing.


Sound like you? This is what we're looking for:
A minimum of 3 years' experience in commercial property with good financial acumen
Has a reputation for providing friendly, timely and effective service towards clients, tenants, and contractors
Ability to make decisions and implement within the bounds of delegated authority
Thorough knowledge of all aspects of property functions, including accrual accounting
Ability to use time and resources effectively
Ability to be flexible to meet the business and client needs

What you can expect from us:
You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.


As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.

JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.

We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental t

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