Executive Assistant

2 weeks ago

Doncaster, Victoria, Australia Ambulance Victoria Full time

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients.

It is our promise to every patient, and it sits at the heart of everything we do.

No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of 'outstanding emergency health care every time' to life.

About the role

Ambulance Victoria is currently seeking a suitably experienced Executive Assistant to provide a high level of support to the Executive Director, People and Culture.

This 12 month fixed term appointment will be a key member of the People and Culture team.

This position will be integral to the provision of a range of efficient, timely and confidential administrative and executive support services to the Executive Director and will be required to act as the first point of contact for all enquiries, mail, and requests for the Executive Director.

With accountability on the management of day-to-day administration and coordination activities, responsibilities include (not limited to):

  • All aspects of diary management and associated arrangements, scheduling, and bookings (i.e. meetings, travel, accommodation, events) whilst proactively anticipating the requirements of the Executive Director
  • Reviewing and preparing of correspondence, reports, and briefs to ensure all information is collated and disseminated as required in a timely and accurate manner
  • Contributing to a safe, lawful, and respectful workplace culture through the modelling of ethical and positive behaviours consistent with the AV values
About you
Suited to motivated self-starter who enjoys a varied and dynamic environment, the successful applicant will possess:

  • Strong communication skills with an ability to build and maintain relationships and influence, negotiate, and generate buy-in with a range of stakeholders, both internal and external
  • Effective written communication skills with the ability to write in an accurate, clear, and concise manner.
  • Extensive experience in Senior Administration, Coordination or Executive Assistant positions, providing support at the senior level, preferably in larger, complex organisations
  • Demonstrated success in effective planning, organising and time management and meeting objectives and set timeframes
Working at AV

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance.

We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.

If you are ready to be an integral part in bringing our values of Care, Accountable, Respect and Excellence to life at AV, we want to hear from you

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct, and Police Checks.

This position is graded at AV3 under the AV (Management and Administrative Staff) Enterprise Agreement 2021.

Hybrid working options are available however it is essential that the successful applicant maintains a presence at our Doncaster headquarters in line with our Hybrid work model.

How to apply

  • Cover letter outlining your experience and interest in the position
  • Current Resume


At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.

  • Executive Assistant

    2 weeks ago

    Doncaster, Victoria, Australia Ambulance Victoria Full time

    Brilliant opportunity to support the Chief Executive of a community focussed organisation Fulltime, permanent hybrid position (WFH and Doncaster location) Collaborative, valuesbased cultureAt Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every...

  • Executive Assistant

    2 weeks ago

    Doncaster, Victoria, Australia Ambulance Victoria Full time

    Brilliant opportunity to support the Executive Director, People and Culture in this dynamic position Fulltime, permanent hybrid position (WFH and Doncaster location) Collaborative, valuesbased cultureAt Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to...

  • Assistant Brand Manager

    1 month ago

    Doncaster, Victoria, Australia Randstad Australia Full time

    About the organisationOur client is a global leader in diabetes care who are committed to providing unwavering support to their customers and delivering the highest quality products. They know that consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so they strive to continually improve the way patients and...

  • Assistant Brand Manager

    2 weeks ago

    Doncaster, Victoria, Australia Randstad Australia Full time

    About the organisationOur client is a global leader in diabetes care who are committed to providing unwavering support to their customers and delivering the highest quality products. They know that consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so they strive to continually improve the way patients and...

  • Assistant Brand Manager

    4 weeks ago

    Doncaster, Victoria, Australia Randstad Australia Full time

    About the organisationOur client is a global leader in diabetes care who are committed to providing unwavering support to their customers and delivering the highest quality products. They know that consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so they strive to continually improve the way patients and...

  • Assistant Store Manager Champion Doncaster

    2 weeks ago

    Doncaster, Victoria, Australia Hanes Brands Full time

    We love to promote from within in 2020, 40% of our head office and retail management roles were filled internally within Hanes brands We celebrate your wins be rewarded and recognised for your achievements We want you to succeed structured training & development program for all employeesABOUT CHAMPIONEmbrace your inner Champion and join the team who...

  • Assistant Brand Manager

    2 weeks ago

    Doncaster, Victoria, Australia Abbott Laboratories Full time

    Primary Job FunctionCoordinating and executing key Marketing initiatives and activities for the FreeStyle Libre portfolio across Australia and New Zealand by collaborating with Marketing Managers and the Head of Marketing.Core Job Responsibilities Support the Marketing team with coordination and execution of day-to-day Marketing initiatives. Production and...

  • Assistant Brand Manager

    3 weeks ago

    Doncaster, Victoria, Australia Abbott Laboratories Full time

    Primary Job FunctionCoordinating and executing key Marketing initiatives and activities for the FreeStyle Libre portfolio across Australia and New Zealand by collaborating with Marketing Managers and the Head of Marketing.Core Job Responsibilities Support the Marketing team with coordination and execution of day-to-day Marketing initiatives. Production and...

  • Retail Assistant Manager

    2 weeks ago

    Doncaster, Victoria, Australia kikki.K Full time

    Work collaboratively with best in class, talented, motivated team every day. Perm. Full-Time opportunity | Growth for future leadership Generous team member discount across Brandbank brands.Through beautiful Swedish design, we inspire and empower people the world over to live their best life every dayDREAM. DO. ENJOY. SHAREWe're looking for a passionate,...

  • Store Manager

    2 weeks ago

    Doncaster, Victoria, Australia Pandora Jewelry Full time

    Reporting to the Regional Sales Manager, the Store Manager at Doncaster is responsible for leading the store through focused ability in coaching, motivating and team goal setting. Aligning with the Assistant Store Manager to deliver expected excellence in store performance, retail store operations and achieving our Pandora business goals.Responsibilities...

  • Site Foreman

    2 weeks ago

    Doncaster, Victoria, Australia JV Recruitment Full time

    THE CLIENT:Our client, a reputable construction company specializing in new home builds, is seeking a skilled and motivated Site Foreman / Lead Carpenter to join their team in Doncaster. They offer a steady pipeline of work, long-term job security, and a supportive environment to help you achieve your career goals in the construction industry.THE ROLE:As a...

  • Beauty Consultant

    2 weeks ago

    Doncaster, Victoria, Australia Clemenger Group Ltd Retail Services Full time

    We are proud to be working with our client partner, *Trinny London Portable, stackable, and perfect for application on the go, the entirely cream-based makeup range uses only the highest quality ingredients and pigments, challenging people all over the world to rethink their routines.*About you*We are looking for *Retail Make-Up Artists/ Beauty Therapists/...

  • Beauty Consultant

    2 weeks ago

    Doncaster, Victoria, Australia Clemenger Group Ltd Retail Services Full time

    About youWe are looking for Retail Make-Up Artists/ Beauty Therapists/ Beauty Consultants to join the team in Westfield Doncaster.The role CASUAL opportunities available PLUS Full Time and Part Time too:Provide excellent artistry and impeccable customer service including sharing in-depth product knowledge to develop lasting customer relationships Deliver...

  • Accounts Clerk

    2 weeks ago

    Doncaster, Victoria, Australia Subaru Full time

    At Subaru, our mission is to help Australians to get more out of life. Subaru are in the business of removing obstacles for customers choosing, buying and owning a vehicle. It's what we do.An opportunity for a highly organised Accounts Clerk to support our team at Glen Waverley.In this role you will be responsible for: Ensuring accuracy of deal pack costing...

  • Safety Quality and Environment

    2 weeks ago

    Doncaster, Victoria, Australia Consolidated Power Projects Australia Full time

    Introduction: Fulltime / Parttime, permanent Based from our Doncaster, VIC officer, travelling regionally Join an industry leader who is supporting Australia move towards a renewable energy futureDescription:Who are Consolidated Power Projects (CPP)?As part of the Quanta Services Group, a Fortune 300 Company, Consolidated Power Projects Australia (CPP) is an...

  • Live-in Nanny

    2 weeks ago

    Doncaster, Victoria, Australia 99aupairs Full time

    A lovely mum is looking for an Aupair to care for her 11-year-old son and 13-year-old daughter.LOCATION: Doncaster, VIC, 3108NEEDED: Aupair (Live-in)PERIOD: March-October 2023HOURS: 25-30 hours per weekSCHEDULE:Monday-Friday (AM & PM)TASKS: Meal preparation Beforeschool care School & activities dropoff & pickup Tutoring & homework assistance Children's...

  • Safety Quality and Environment

    2 weeks ago

    Doncaster, Victoria, Australia Consolidated Power Projects Australia Full time

    Introduction: Fulltime permanent position Based from our Doncaster, VIC officer, travelling regionally Join an industry leader who is supporting Australia move towards a renewable energy futureDescription:Who are Consolidated Power Projects (CPP)?As part of the Quanta Services Group, a Fortune 300 Company, Consolidated Power Projects Australia (CPP) is an...

  • Experienced Account Assistant

    2 weeks ago

    Doncaster East, Victoria, Australia CGIB Full time

    The companyCGIB are a forward-thinking innovative insurance broker based in Doncaster East. With a secure proven heritage of more than 30 years, we live by our brand values of being down to earth, in-the-know, helpful and positive. CGIB offers a comprehensive range of business and commercial insurance products backed up by Steadfast one of Australia's...

  • Sqe Advisor

    2 weeks ago

    Doncaster, Victoria, Australia Consolidated Power Projects Australia Full time

    Introduction: Fulltime permanent position Work on various sites across the eastern states Join an industry leader who is supporting Australia move towards a cleaner energy futureDescription:Who are Consolidated Power Projects (CPP)?As part of the Quanta Services Group, a Fortune 250 Company, Consolidated Power Projects Australia (CPP) is an industry leader...

  • Bookkeeper - Accounts

    2 weeks ago

    Doncaster, Victoria, Australia Global 360 Full time

    Brilliant Location No City Travel Supportive and Rewarding Team Culture.- ermanent Full Time PositionWhat We OfferOur people describe our culture as collaborative, rewarding, fast-paced, inclusive & supportive. We offer above market salaries and as a rapidly expanding company we provide true career development You will be joining a great team who thrives on...