Finance Administrator

Role Description/Criteria

About the Role

We are seeking a permanent part-time Finance Officer to work in accounts payable and order processing, support for month end reporting including journals and analysis and processing the fortnightly payroll.

Professional Responsibilities
The Finance Administrator reports to the principal and is supported by the MACS Financial Partner.

Duties include accounts payable, purchase ordering, analysis of expense accounts, banking, sundry invoicing, assist with payroll processing and other such duties as directed by the Principal.

General Duties

• Contribute to a healthy and safe work environment for yourself and others and comply with all safe work policies and procedures
• Attend school fund raising function and after school services/assemblies, sporting events, mass, community and faith days as required by the Principal
• Demonstrate professional and collegiate relationships with colleagues
• Other duties as directed by the Principal

Accounting Management

• Understand and have experience working with ICON platform
• Process purchase orders and accounts payable invoices
• Prepare payment files for accounts payable in line with agreed payment terms.
• Manage school credit card usage and perform reconciliations
• Process reimbursement forms
• Issue invoices to customers and external parties as required
• Prepare bank deposits
• Assist with bank reconciliations
• Undertake analysis of expense accounts and identify any journals that may be required
• May provide support for month end process and journals
• Prepare adhoc reports for budget holders as requested
• Ensure all processes you are responsible for, are documented and maintained as current
• Assist in annual audits

Payroll

• Ensure payroll transactions are processed efficiently
• Collect and enter data to maintain and update payroll information as required
• Calculate leave entitlements and payments due in accordance with statutory obligations under guidance from the Principal and MACS.

The Finance Administrator will:

• Be an active member of the administration team
• Undertake meetings with the Principal on a scheduled basis; and perform other duties as assigned from time to time by the Business Manager or the Principal

Child Safety

• Be familiar with and comply with the school's childsafe policy and code of conduct, and any other policies or procedures relating to child safety
• Assist in the provision of a childsafe environment for students
• Demonstrate duty of care to students in relation to their physical and mental wellbeing

Hours of Employment
The position is 2 days 8:30am - 5:00pm Days to be negotiated

Application Procedure:

The successful applicant must be able to demonstrate the following:

• A strong commitment to Catholic Education and Catholic Ethos
• A will to take on challenges and patience to work with varied online and face to face clientele
• Flexibility to assist others in vibrant busy office
• Collaborative in nature and open to learning in a growing dynamic environment.

Application must include

• Include a 'Letter of Introduction' to the principal
• Address the role description (attached)
• Completed 'Application of Employment Form' (attached)
• Curriculum Vitae with two Principal Referees if applicant has worked in Educational setting (preferable but not essential)

Applicants are encouraged to visit St. Kevin's website.

Details:

Address:26-44 Herlihys Road

Templestowe Lower

Phone:

Principal:
Mrs Gabriella Leone

Applications Close:08/12/2023

Position:
Education Support Employee

Type:
Fixed Term

Hours per Week:
Part-time

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