Senior Archives Officer

1 week ago

Adelaide, South Australia University of Adelaide Full time

(HEO 4) $69,043 to $75,677 per annum plus an employer contribution of 17% superannuation applies.

Continuing position available immediately.

A continuing opportunity for an enthusiastic individual with customer service focus to work as part of a team providing best practice archives management activities.

The University Library provides resources, services and spaces that enable and support staff and students to achieve success in their research, teaching and learning. These activities include collection development and management, both physical and electronic; services associated with the discovery of, access to and use of information resources; provision of flexible study spaces and guardianship of special and heritage collections. Services and resources are provided online and from the physical locations of the Barr Smith Library, the Sir John Salmond Law Library and libraries at Waite and Roseworthy campuses.

Working under general direction, The Senior Archives Officer contributes to the delivery of services and programs that support the management and discovery of the University's special collections (archives, manuscripts, rare books, artworks and heritage objects). This includes assisting in the processing of collection material, answering enquiries from a range of users (University staff, students, volunteers and external researchers), assisting in the development of reference resources and aids to enhance access to the collections. Using and entering data in the Library's archives management system (AMS) is also expected.

This role also facilitates efficient and compliant recordkeeping across administrative and academic areas of the University. This includes undertaking recordkeeping tasks, working with both hardcopy and electronic records and using the University's electronic document and records management system (EDRMS).

To be successful you will need:

  • Demonstrated experience managing both hard copy and electronic records and recordkeeping processes
  • High level written and verbal communication skills, with the ability to draft communications, and good interpersonal skills
  • Demonstrated time management and organisation skills
  • Demonstrated customer service skills, taking pride in providing solutions and delivering outstanding service
  • Proven ability to actively contribute to a collaborative, dynamic team and adapt to change in the workplace
  • Demonstrated ability to promote the organisational values on integrity, respect, collegiality, excellence and discovery, and a commitment to positively comply with the associated behaviour expectations.

Demonstrated experience using information systems, such as AMS and/or EDRMS is also desirable.

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

Learn more at:

Your division's broader role

The Division of Academic and Student Engagement drives the University's strategic activities in relation to learning and teaching. This includes ensuring all Adelaide students have a quality experience, and investing in our academic staff's professional development.

Learn more at:

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the 'Apply Now' button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

Applications close 11:55pm, 9 June 2024.

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion regarding this position, contact:

Samantha Farnsworth

Special Collections Coordinator, University Library
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You'll find a full position description below: (If no links appear, try viewing on another device)

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait

Download the Position Description Apply now

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