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Property Transaction Officer

3 months ago

Council of the City of Sydney, Australia Ausgrid Full time

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  • $94, % Super + a fortnightly Rostered Day Off (RDO) in support of work life balance
  • Based at our Head Office in Haymarket | Hybrid Work Environment

Ausgrid is on an exciting transformation journey and now is the time to be a part of something big. We are proud to service Australia's east coast, as a leading business in energy distribution, delivering a safe and reliable electricity supply to more than 1.8 million homes – that's over four million Australians relying on us every day.

Our vision is simple; for our communities to have the power for a resilient, affordable net zero future.

We take pride in knowing that the work we collectively achieve today, will transform the world tomorrow. We value a culture of working and living safely, being customer focussed, commercially minded, collaborative, honest, accountable, and respectful. Our values are not just initiatives driven by leaders; they define the way we work.

Your new role

As the Property Transaction Officer reporting to the Property Operations & Reporting Manager, you will be responsible for the delivery of ongoing reporting and portfolio transaction management for the Property Team. You will have a key focus on end-to-end SAP processing, property leasing, tenant management and stakeholder engagement.

Your day-to-day responsibilities will be to:

  • Manage leases and agreements for Ausgrid and Aurora properties, including billing external tenants and rental reviews.
  • Manage internal and external tenant discussions, rental reviews, and escalations as well as manage contracts and supplier activities.
  • Coordinate procurement, document management, property information, contractor obligations, accounting principles for the Property team including raising purchase orders in SAP and receipting of invoices for both Ausgrid and Aurora.
  • Maintain the Foreign Investment Review Board (FIRB) reporting register and upload details in the portal as required to ensure compliance with our reporting obligations.
  • Maintain accurate records of property transactions, update property information, link documents, enter property maintenance, and statutory costs.
  • Manage tenant debt, follow up on outstanding payments, and complete end-of-month debtor reconciliation, including aged debtor's report.
  • Develop and manage monthly reports: rental reconciliations, accruals, budget, and forecast reports for Ausgrid and Aurora.
  • Undertake the processing and recording of data for the Property Portfolio in the Property Management Information System (PMIS), including but not limited to the updating of property agreements and lease terms, monthly billing of services and external tenants.

Spark our interest

Our hiring decisions are not only based on your experience and skills, but your passion, attitude, and alignment to our core values.

We are looking for someone with previous experience in Business, Administration, Finance or Accounting preferably within a property or asset management team. You'll bring demonstrated experience in delivering exceptional customer service in fast-paced, high-volume transaction environments.

You will also have:

  • An understanding of administration processes, regulations, and procedures, including proficiency in SAP financial and procurement systems.
  • Ability to effectively deal with both internal and external customers at all levels from senior management to field staff.

Grow with Ausgrid

To continue building on our rich heritage, we actively invest in our people's development through secondments, onsite training, mentoring circles, e-learning, Australian Graduate School of Management programs (UNSW) and study assistance.

It is through our investment in our people that the average tenure across the business is 14 years and our current turnover is sitting at a market competitive rate of just 3.9%.

Revel in more than just a competitive salary Our employees enjoy a dynamic range of market leading support and safety services, wellbeing programs, corporate discounts, and flexibility arrangements in many forms.

Our people are paramount to the continued success of Ausgrid, therefore celebrating great work is important to us It's not just the big wins that count, we have provided our employees the opportunity to applaud peer successes daily through our Amped Recognition Program. But let's not forget the major milestones For those ready to exceed expectations, anticipate a nomination for a CEO award at our formal end of year Award gala.

Belonging at Ausgrid

At Ausgrid, we are powered by diversity. Our customers come from all walks of life, and so do we We are committed to creating a diverse, respectful, and inclusive workforce, and encourage applications from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disability, people from culturally diverse backgrounds, and members of the LGBTQIA+ community.

If you require support with your application/reasonable adjustments for the interview process, please reach out to our dedicated Talent team .

Join us in shaping a diverse and inclusive workforce where everyone can thrive.

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