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Accounts Payable Coordinator
3 months ago
Job Description
About the role
This role will be responsible for day-to-day accounts payable activities including processing invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner, under the supervision of the Accounts Payable Manager.
This will include processing outgoing payments in compliance with financial policies and procedures, performing day to day financial transactions, including verifying, classifying, and recording accounts payable data, reconciling the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted and verifying and investigating discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
Other ad hoc work tasks as required including assisting with Procure to Pay ("P2P") functions.
Responsible for:
Process scheduled accounts payable and corporate credit card (Amex) expense payments, reconciliations and manage discrepancies including involvement in end-to-end process of entering invoices in the P2P system (COUPA), importing the payments to the general ledger (MRI) and processing payments through the banking systems. Complete of all fortnightly/monthly payment runs (EFT/Cheque) by the scheduled payment date. Process of out of cycle payments as directed by AP Manager. Complete day-to-day financial tasks and transactions including data entry, the timely and accurate processing of invoices and credits, verifying, classifying, computing and recording accounts payable data, and the reconciliation of supplier accounts to ensure the key functions of the team are being performed. Provide prompt and professional advice and service to customers to ensure that queries are resolved in a timely manner and that budget units can successfully complete purchasing and accounts payable procedures. Work collaboratively across the team to share workload and respond to peaks in demand across the unit to optimise effective use of available resources. Review and approve Supplier invoices in the Procure to Pay system Coupa. Assist the finance supervisor with system integration errors. Perform Coupa vs MRI reconciliation for each payment run. Extraction and auditing of staff expense reimbursements via the Brookfield expense management tool (Concur) when required. Process staff reimbursement payments fortnightly. Processing payments for employees with company credit cards. Maintain corporate accounts payable mailbox. Process funding journals, owner remittance and subsequent transfer when required. Process of monthly/quarterly tax (GST, FBT, Income Tax) payments. Process of monthly debt interest payments. Prepare transfer requests for the business and processing of payments as required. Provide ad hoc assistance tasks as required including working with the procure to pay specialist to monitor with P2P inbox and vendor onboarding: including following up and assisting suppliers with onboarding where required.About you
Studying towards Business/Finance degree or degree qualified desirable and not essential 2/3 years + Accounts Payable experience working in a high-volume environment desirable Demonstrated successful ability in professionally resolving customer enquiries. This includes the ability to provide excellent customer service through communication both verbally and in writing to internal and external contacts. Demonstrated communication, interpersonal, and stakeholder management skills to work with a wide range of internal and external stakeholders in a high-volume environment, to meet organisational expectations and work collaboratively in a team environment. Demonstrated IT literacy with knowledge of relevant programs e.g. Microsoft Excel, ERP or SAP systems (Coupa and MRI systems desirable but not essential). Demonstrated ability to proactively and successfully resolve problems and take responsibility for issues in a timely manner. The capacity and/or experience in training less experienced staff in more complex operation tasks.