Document Controller

1 week ago


Brisbane, Queensland, Australia Aspec Engineering Full time
Location

  • Brisbane, Queensland

Job Description:

Aspec Engineering (ASPEC) is seeking a Document Controller / Office Administrator to join the Brisbane Team.

About the Business:


ASPEC is a multi-disciplinary engineering firm providing specialised services to mining companies, ports and heavy industries with offices located in Brisbane (Head Office), Newcastle, Perth and Wollongong.


What ASPEC Offer:

  • Training and professional development opportunities for career advancement
  • Social activities and events
  • Great teamwork environment with strong core values
  • Excellent Remuneration
  • Lifestyle friendly culture and flexible working hours

Responsibilities:

Document Controller:

  • Managing document deliverables in accordance with our quality management system for the Brisbane Office
  • Quality checking the formatting and revision details of documents prior to issue
  • Preparation and issue of transmittals
  • Formatting documents using company templates, PDFing and collating appendices as required
  • Maintaining electronic registers, management systems and filing systems for the lifecycle of projects
  • Filing and archiving

Office Administrator:

  • Managing and distributing incoming phone calls, assisting guests and deliveries
  • Coordinate with external parties including the building facilities manager and IT consultants
  • Assisting and attending meetings bookings, preparation of agendas and presentation documentation, minute taking
  • Purchasing and maintaining office supplies, stationery, office furniture, office improvements, maintenance etc
  • Maintaining registers and inventories
  • General ad hoc admin tasks when requested
  • Assisting with business travel
  • Set up workstations for new employees when required
  • Assist in planning and coordinating events

Skills and Experience:

  • A minimum of two (2) years' experience as a Document Controller
  • Experience with a document management system (such as QDMS and ACONEX)
  • Experience in an administrative role
  • An understanding and ability to maintain a high level of quality in accordance with company systems, processes, and procedures.
  • Proficient in Microsoft Outlook/Word/Excel and Adobe Acrobat Pro
  • Demonstrated experience in the setup and maintenance of project documents including word processing, report formatting, collating and quality checks
  • Ability to multitask
  • Good written and verbal communication skills
  • Willingness to learn and develop

How to Apply:

We look forward to hearing from you.
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