Divisional Administrator

Full-time, permanent role
- (South Wharf CBD location) with flexible work options available

• Employer of Choice winner four years in a row

Melbourne Convention and Exhibition Centre (MCEC) is the home of unconventional. At MCEC we do things a little differently. We bring fresh ideas and imagination to every event. We happily turn concepts on their head to make each experience momentous.

We welcome events of all shapes and sizes, from board meetings and small celebrations through to conventions, gala dinners, exhibitions, and concerts.

Our doors are open for events and moments that connect us - in person, virtual or hybrid, and everything in between.

Our city is our inspiration, located in the vibrant South Wharf precinct, just a stroll along the Yarra River.

Melbourne is on show at MCEC - in architecture and design, food and hospitality, AV technology, Customer Service, location, and views.

About the role
The Divisional Administrator's role is to provide general administrative support to the Operational Departments.

This position involves general administration services and office support, providing a timely and high level of service to ensure overall departmental goals are met.

Key Accountabilities

• Management of kitchen supplies where appropriate (e.g. Technology Services office)
• Management of office furniture and stationery requirements in conjunction with Procurement
• Assist with documentation as required including flexible work arrangement scheduling
• Arrange internal events including team meetings and workshops as required
• General office support duties/ overflow support to Departments as required
• Responsible for developing monthly department updates and news for release
• Point of contact for Heads of Department for administrative coordination
• Support for Heads of Department for diary management and coordination with the Department Executive Assistant
• Providing support and administrative assistance with the development of communication material, managing meeting coordination, issuing of calendar invites, and accurate and detailed event information to support the weekly overview of upcoming events
• Supporting updates to the Operational Services Intranet page including Operations in the Limelight and Shout Outs.
• Responsible for updating departmental intranet sites as requested
• Coordinate the completion of the Monthly Performance Report
• Completing Extension of time (EOT) filing and monitoring
• Raise purchase requestions in EBMS as requested
• Undertake Corporate Credit card reconciliation
• Generate reports forweekly/monthly expenditure & revenue

Qualifications, knowledge, and Experience:

Essential

• Ability to prioritise and effectively manage multiple activities
• Excellent interpersonal skills
• Strong attention to detail and administration skills
• Excellent time management and organisational skills
• Experience working with the Microsoft Office suite

Desirable

• Relevant qualification in administration
• EBMS experience
• Previous experience working in an entrylevel administration position

Working at MCEC
At MCEC, our people are at the heart of who we are and what we do. We create remarkable experiences because we have remarkable individuals and teams.

Our employees are amongst the best in the industry to work with and learn from. We empower them to try new things and stretch their limits, and ours too.

We are diverse, inclusive, and collaborative. We celebrate individuality and embrace all our employees as part of the MCEC team.

Working in a Melbourne icon isn't the only benefit.

We offer 14 weeks of paid parental leave; flexible work options; purchased leave; employee discounts at onsite restaurants, cafes and parking; career progression opportunities and employee wellbeing initiatives.

Acknowledgement of Country

Melbourne Convention and Exhibition Centre (MCEC) acknowledges the Traditional Owners of Narrm, the Wurundjeri Woi Wurrung people of the Kulin Nation.

We pay our respects to their Elders past and present, and to Elders of all First Nations communities.

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