Finance Assistant

2 weeks ago

Melbourne, Victoria, Australia HASSELL Full time

About us


We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.


We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.


Through our work, we are trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.


About the team


Working together is essential to the timely delivery of quality design and is critical to our strong client relationships and ultimately creating places people love.


Embedded in each of our studios are members of the global Hassell Finance team, who help to partner with local leadership to deliver our projects with the best financial outcomes available.

With talented team members integrated across the business, the team keeps Hassell running smoothly through partnerships with our studio Business Support teams.


About the role
We are looking for a Finance Assistant to join our Group Finance team located in our Melbourne studio.

Working directly with each of the Studio Accountants and Senior Financial Accountant, you will help to ensure the accurate and timely entry of vendor invoices into the Accounts Payable ledger of the finance system, supporting the Group and Melbourne studio.


Primary Responsibilities

The role includes, but is not limited to:

  • Review invoices for appropriate levels of approval authority and required AX coding dimensions prior to processing;
  • Processing of Group and Melbourne vendor invoices across the Australian group of companies;
  • Process and review employee expense claims in our expense management system Fraedom;
  • Setup weekly payment runs for approval;
  • Preparation of Telegraphic Transfers for overseas payments as and when directed;
  • Processing of the American Express card for the Managing Director, CFO and Melbourne studio;
  • Maintain Melbourne petty cash;
  • Reconcile outstanding creditors to creditor statements;
  • Manage telephone queries from creditors;
  • Process access requests for timesheets;
  • Ensuring timely completion of studio timesheets;
  • Assisting with analysis and support to the Melbourne studio as required.

About you
You have a minimum of 2 years' experience in a similar role, preferably including exposure to international markets.

Ideally you have also worked in construction / design industry or professional services organisation that has had exposure to timesheet usage, however this is not essential.


You will have also used a medium to large ERP accounting and reporting systems (Hassell currently uses Microsoft Dynamics AX2012).

You have intermediate Excel skills and are familiar and comfortable with the Microsoft family of products (Word, Outlook, Teams etc.).


You are self-motivated, work effectively in both autonomous and group environments, taking pride and ownership in work you deliver and consistently striving for excellence / improvement.


Why Hassell?
We value diversity, employing people across a number of regions, representing many different cultures and ethnic backgrounds.

Our team has access to a range of benefits to support development and wellbeing:

  • Creative studio working environment
  • Interstudio transfer opportunities
  • Development and training including access to an online training program
  • Wellbeing benefits
  • Flexible start and finish times, part time and job share arrangements
  • Professional memberships
  • Study assistance

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