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Legal Personal Assistant

4 months ago

North Sydney Council, Australia FCB Group Full time

The perks

  • Varied administrative & paralegal responsibilities
  • Supporting 2 of the nicest Employment Lawyers
  • Get involved in client matters
  • Embrace the learning opportunities
  • Genuine recognition for your efforts & achievements

Who is FCB?

FCB is a group of businesses focused on making sure businesses maintain compliance within Australian and New Zealand employment law.

FCB Workplace Law is part of this group and is an employment law firm recognised as among the best in Australia.

Other group business include HR Assured and enableHR, which are a comprehensive outsourced HR solution and HR software, respectively, for businesses and FCB Smart Visa, a boutique migration team focused on business migration services.


We provide our employees an enviable work environment and culture with progression and learning opportunities which has resulted in being recognised as an Employer of Choice for five consecutive years.

Our working environment is fast-paced and focused with multiple teams and business units interacting and engaging collaboratively, from our offices and remote locations.


What's it like working for us
As a values-driven organisation we pride ourselves on operating under 4 core values:

  • Inspired & Innovative, Exceed Expectations, Relationships Matter and We're Better Together_. We ensure that these values are embodied by every employee, every day.
We recognise the efforts and achievements of everyone involved, no matter how small. We're a business that strives for excellence, aiming to exceed expectations and make the impossible, possible. We value the relationships we build with clients, suppliers and employees. Our mentoring program has been designed to support our employees and push them to continuously be inspired and innovative. We lead by example but never take ourselves too seriously - always having fun along the way


We're a company that benefits from a dedicated Social Committee so there are plenty of events and activities to participate in such as lunchtime yoga, barefoot bowling, Pinot & Pilates, fitness challenges, charity drives, quarterly shout outs and regular trivia.

Our nominated charities are important to us - we volunteer our time and host regular fundraising events to help causes including cancer research and mental health.


About this opportunity

This role will see you providing PA and paralegal support to two of our Sydney Law Partners who specialise in Employment plus their hardworking and cohesive team.

They are all welcoming, friendly and value positive, professional working relationships.


Your role is to assist the two Partners in their day to day tasks and responsibilities, as well as provide support to the wider business as part of the Support team.

You will also be the 'go-to' for any professionals requiring assistance in the form of paralegal duties.


This role will suit a highly organised and pro-active person with a take ownership attitude who thrives in a high-volume environment and able to contribute to process and efficiency improvements.

A typical day will see you juggling multiple tasks and interacting with your immediate team, collaborating with other teams across the business and representing FCB to our clients;
- this is the perfect role for you_


Your ability to communicate effectively at all levels together with sound business skills and the passion to partner in a demanding and dynamic business environment will stand you in good stead.

If you want to come to work every day, eager and motivated to do an excellent job - we would love to hear from you

Your day will include activities such as:

  • Administrative support that includes formatting documents, CRM management, opening and updating file matter administration and liaison with clients
Awareness to stay on top of the Law Partners workload and provide reminders for outstanding work and actions

Diary management and meeting bookings

Coordination of invoicing for bi-monthly billing cycles

Attending to court to file documents as required and online lodgments

Preparing briefs for Counsel and assisting professionals with litigation matters where required

Call management for team including screening calls if instructed and taking and actioning messages on behalf of team members

Legal research, fact gathering and information retrieval

Assisting with case planning, development, and management

Working with our Operations Team to roll out firm wide change processes

  • Minimum 3 years' experience providing administrative support as a team admin, legal secretary, personal assistant, ideally at a law firm (employment law would be great but any area of law will be considered)
  • Experience as a Paralegal or a Paralegal certification or associate degree in paralegal studies.
  • Experience of legal terminology along and an understanding of federal and state rules of legal procedure Australia wide.
  • Exceptional organisational abilities
  • Clear and concise communication skil