Legal Secretary

2 weeks ago

Melbourne, Victoria, Australia K&L Gates Full time
Litigation and Dispute Resolution | Melbourne Metropolitan

Closing date: 07/07/2023

About the role


We currently have a fantastic opportunity for a full-time legal secretary to join our Melbourne office supporting one of our senior Litigation and Dispute Resolution partners and their hard working team.


This practice advises corporate clients in large commercial disputes including cross-border contractual relationships, which may involve major tort or contractual claims and class actions in the oil and gas industry, sporting, banking, property sectors, insurance, professional indemnity as well as public inquiries with government and regulatory authorities.


As a legal secretary in this practice you will be involved in all areas of administrative support, including, but not limited to, managing crucial team administration, handling client queries and managing the monthly billing process.


What does the role involve?
The Litigation and Dispute Resolution team is highly collaborative and group goal oriented. You will play a crucial role within the team in ensuring the practice runs smoothly.

On any given day you could be:

  • Managing diaries, juggling and arranging appointments, booking rooms and ultimately ensuring client needs are met
  • Providing administrative support to partners and fee earners in the practice group
  • Preparing documents and correspondence
  • Managing the teams filling including electronic files
  • Managing confidential firm information and opening new matters
  • Maintaining and inputting client data into client relationship software (Interaction)
  • Handling client queries
  • Managing the monthly billing process

About you
We value our culture at K&L Gates and are proud of our friendly and respectful reputation.

We are looking for likeminded individuals who, in addition to possessing technical excellence, are able to work collaboratively in a team to get things done.

You should be practical and proactive in your approach and thrive on working in a team environment.


To be successful in this role, you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail.

You are highly organised and proactive in your approach to tasks and take a genuine interest in the work performed by the practice.

Being a team player, you demonstrate strong problem solving skills and take pride in your work.

Strong Microsoft Office skills are essential, as are excellent communication skills.

You will be capable using automated billing systems and client relationship management software (We use Elite and InterAction but can teach you these if you haven't used them previously).


The extras
K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

  • 26 weeks paid parental leave for the primary carer
  • A range of health and wellbeing programs including gym subsidies
  • A range of learning and development opportunities
  • Paid annual volunteering opportunities
  • Purchased annual leave options
  • Salary continuance insurance
  • Social events active social club and sporting teams
  • Pro bono programs and community involvement via our payroll giving program, Global Day of Service and charitable fundraisers

About Us
The firm's Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries.

With lawyers located in four established offices in Australia's leading financial and commercial centres and possessing substantial experience, K&L Gates acts for industry leaders, major corporations, capital markets participants, major financial institutions, and governments on ground-breaking legal transactions, both domestically and internationally.

K&L Gates is a global community of entrepreneurs and self-starters. We are focused on innovation, collaboration, and are constantly striving for excellence in our client service and culture. We know that our firm is only as strong as the collective efforts of our people.


By experiencing K&L Gates, you will thrive in a dynamic legal landscape where we invest in your career path and talent development.

With a global presence and a multitude of practice areas, K&L Gates is truly a one-of-a-kind firm at which to grow your career.


Do you like what you see?

Referrals from agencies not accepted at this time.

  • K&L Gates reserve the right to close advertising earlier at our discretion._

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