Part-time Administration Assistant

2 weeks ago

Brisbane, Queensland, Australia Santos Ltd Full time

About Us

  • Santos is a global lowcost producer of oil and gas committed to evercleaner energy and fuels production with operations across Australia, Papua New Guinea, Timor-Leste and North America.
  • At Santos, our commitment is to be a global leader in the transition to cleaner energy and clean fuels, by helping the world decarbonise to reach netzero emissions in an affordable and sustainable way, through decarbonising projects such as the Moomba CCS project.
  • For more than 65 years, Santos has been working in partnership with local communities, providing local jobs and business opportunities, safely and sustainably developing its natural gas resources, and powering industries and households.
  • With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

About the Role

  • Based at our Brisbane CBD offices under a job share arrangement, this position will see you in the office 2 full days a week, with a preference for Wednesday and Friday. In this position, you will provide officebased, administration support from Brisbane to the GLNG Upstream Operations Field Based Team Members, Team Leaders, and Area Managers.

Key accountabilities include:

  • Providing administrative support to both field and office based team members, including report formatting, diary management and meeting support
  • Coordinating, maintaining and monitoring all domestic and international roster related travel and accommodation via the Compass Travel System and in accordance with standards and policies
  • Maintaining roster spreadsheets to ensure accurate and up to date data input of all travel, including but not limited to, flights, accommodation, training, RnR, leave requests, etc.
  • Arranging onboarding, mobilisation and demobilisation of new staff and contractors, including inductions, IT provisioning, uniforms, training, and orientation of both field and office based workers
  • Raising purchase orders, ordering supplies and processing payments for materials required by team members
  • Maintaining and updating filing systems
  • Any other administrative or support duties as required by your team and managers

About You

  • You will be experienced in:
  • The efficient and effective provision of administrative support to an industrious team
  • High volume travel management
  • Excellent communication skills, both written and verbal
  • Intermediate to advanced skills within the MS Suite of packages
  • Accurately processing expenses and purchases
  • Excellent time management skills, specifically, the ability to manage multiple tasks within a fluid, deadline driven environment
  • Supporting geographically dispersed teams, ideally within oil and gas, construction, mining, engineering or similar


Ideally, you will be degree qualified or demonstrate significant training and experience within directly relevant role(s), within large corporate environments.


Supporting a Diverse Workforce

  • Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome they are essential to our ongoing success.
  • We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.
Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.

How to Apply

  • Applications must be submitted via the online recruitment system before

Monday 12 June 2023.

  • A requirement of this role is that you will need to have in place the legal work rights for Australia to apply._
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