Company Receptionist

2 weeks ago

Sydney, New South Wales, Australia City Plan Services Full time
City Plan Services is an industry leading specialist consultancy.

With offices in Sydney, the Central Coast, Gold Coast and Brisbane, we provide services in the area of building regulations and certification, heritage and accessibility advice.

We boast a strong client base across industry, corporate and government and enjoy involvement in a diverse range of projects including major CBD and metropolitan signature buildings.


The Position

  • Manage a switchboard and provide reception services as required
  • Manage all incoming / outgoing mail, couriers etc
  • Manage calendars for meeting rooms and vehicles
  • Act as a first point of contact for visitors to the office
  • Accurately perform data entry tasks to prepare fee proposals and new project files
  • Assist Directors, Senior Building Regulations Consultants and Project Managers as required
  • Liaison with clients
  • Electronic filing and archiving of project files


The successful applicant will need to demonstrate excellent communication skills, pay attention to detail and provide a professional and courteous attitude when liaising with clients.

An ability to prioritise, implement instructions and complete tasks unsupervised and in a timely manner, as well as working as part of a team is highly regarded.

Time management & organisational skills are essential.

Our assessment criteria for this position will include:
Minimum 1-2 years experience is required in a similar role with Intermediate MS Office skills. The applicant must be focused and have an eye for detail. The successful applicant will be enthusiastic and able to work autonomously within a close team environment.

What's in it for you:

  • Salary negotiable based on qualifications and experience.
  • Vibrant, supportive team environment
  • Long term job security within the construction industry (our team all remained employed during the COVID lockdowns)
  • This role is interesting and challenging no two days are the same. It is also an excellent opportunity to develop your administration skills.
Start Date - Immediate start or as negotiated with the successful applicant.

Applications close Friday
10 March 2023 **(unless the position is filled earlier)

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