Legal Secretary, Sydney

1 week ago

Sydney, New South Wales, Australia Kennedys Full time
The role will provide comprehensive and pro-active legal secretarial services to Kennedys Brisbane office.

This includes administrative duties in the management of litigation for fee earners, including but not limited to documentation, preparation of claims, liaison with client, courts and authorities together with client billing and related business development activities.


Key Responsibilities

  • Document management including producing a variety of documents and court forms from dictation and handwritten/typewritten drafts, proofreading, and formatting documents as and when required by lawyers
  • Assist in handling of litigation, including completing documentation in relation to the preparation of claims and litigation as directed by the lawyers
  • File maintenance, including accurate daily filing, file organisation, opening and closing files in accordance with the firm's Quality Management procedures
  • Create accurate and timely correspondence and legal documents from dictation, handwritten, typewritten drafts or notes
  • With a solid understanding of legal procedures and documentation, draft preliminary correspondence and legal documents under the supervision and direction of associates
  • Liaise with third parties, courts and counsel including prepare, file and manage documents for courts, tribunals and other administrative bodies together with managing related third party invoices
  • Prepare and collate documentation for briefs
  • Prepare outgoing documents for courier, mail or hand delivery
  • Manage billing cycle from generation of invoices through to assisting the Credit Controller follow up with clients to ensure satisfactory payment of accounts
  • Create and maintain effective relationships with clients. Respond to clients' specific requests, escalating to appropriate seniority where required
  • Review online Registry and record all relevant information. Including diarise dates and download documents and record relevant order dates
  • Filing documents in any registry (court, land, etc.), including preparing the documents for electronic filing
  • Arranging external photocopying, courier, medical/exam appointments and counsel appointments
  • Prepare Expense Request Forms and other Accounting administrative tasks
  • Conducting Conflict Searches
  • Manage expense claims via the firms system ChromeRiver
  • External calling regarding general enquiries and banking detail clarification
  • Updating contacts and BD activities within InterAction
  • Adding and amending contact details in Kase
  • Attending to Property and Company Searches via Dye & Durham
  • Brief indexing and collation with Legal Secretaries assistance
  • Make effective use of all IT systems including Kase, Big-Hand, Teams, Excel, Elite 3E, PowerPoint, Outlook and InterAction
  • Manage and track work delegated to Office Assistants or Paralegals
  • Escalate matters to management when outside of scope of role

Required experience

  • Experience in a similar Legal Secretary role
  • Experience with litigation, client billing and client services is desired
  • Ability to handle all correspondence and transcribe dictation
  • Proficient in Office, including drafting correspondence and pleadings in Word and presentations in PowerPoint

About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services.

With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.


Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.


We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services.

We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.


What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm.

Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive.

Our values are at the core of who we are and what make us a great firm to work with and for.

We develop careers in an innovative and collaborative global environment, with our values at the core.

We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals.

Regardless of role or level, everyone has access to virtual learning to help you develop your sk

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