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Procurement Administrator

3 months ago

Sydney Olympic Park, New South Wales, Australia NRMA Motoring & Services Full time

About SIXT Australia:

SIXT is 100% owned by NRMA Group. We make people and their things easily mobile. Our mission is to deliver convenient mobility backed by the human touch.

Our ambition is to transform Australia's car rental industry, becoming the #1 smart fleet operator through service excellence and a focus on people-our staff, our franchisee partners and our customers.

At SIXT Australia, we know our people are what revs up our business. That's why we're committed to creating exceptional careers, not just jobs. We've created career pathways to support your goals to help you move anywhere in our business and the country.

Health, wellbeing and work/life balance are non-negotiable. That's why we're committed to providing a safe and healthy environment and employee perks to support this commitment.

SIXT Australia is seeking a
Fixed Term Full Time Procurement Administrator to join the team.

Your Opportunity:

  • To understand the current baseline expenditure profile including all the drivers that make up that expenditure for all expenditure projects within the procurement category.
  • To understand the trends, technology changes, suppliers and economic factors of the complete supply industry markets relating to each procurement category.
  • Preparation of all pre tender and tender documentation in conjunction with key internal stakeholders.
  • To understand and document all procurement specifications and requirements.
  • Evaluation in conjunction with relevant stakeholders, of all tender responses or costing exercises ensuring all key variables are considered before decision making via the use of evaluation matrices.
  • The ability to provide support to negotiate at all levels both internally and externally and having the awareness of the scale of negotiation power in each negotiation and negotiating accordingly.
  • Completing managing the end to end process of a small number of categories
  • Develop, maintain and advertise a preferred supplier register for all suppliers in each procurement category.
  • Have a deep understanding and experience of the full purchase to pay process (P2P) and assist in the development of new procedures, processes and solutions for the P2P system.
  • Provide Support to turn business purchase requests (PR's ) into purchase orders (PO's)
  • Promoting the P2P process to all internal stakeholders and coaching them through the change where applicable.
  • Complying with the group procurement policy and making recommendations for change where necessary to strengthen the documentation.
  • Compliance to internal contract management register (CRMS)
  • Maintain and report on a register of savings and other benefits derived from implementing the procurement category strategy.
  • Comply with NRMA policies and procedures for health and safety
  • Contract Management experience as well the ability to provide support to formulate contracts and schedules to contracts using the standard contract template agreements for goods and services.
  • Manage all the suppliers within your categories via the appropriate management technique (eg Periodic scheduled meetings, Contractual KPI's, checking invoices, reporting and contract management).
  • To communicate and liaise effectively with all internal stakeholders within the business and to fully understand the operational parameters, budgetary parameters, drivers and risks that the stakeholders are working with.
  • Provide coaching to all stakeholders on commercial, negotiation, tendering and contracting issues.
  • Excellent interpersonal and teamwork skills
  • Influencing skills
  • Listen to stakeholder requirements and attempt to deliver on them

About You:

  • At least 3 years procurement experience as a procurement specialist with primary accountability for tendering, contract management and end to end procurement processes.
  • Influencing, ability to coach and develop stakeholders, manage performance and achieve objectives.
  • Experience in understanding baseline procurement expenditure and identifying key drivers
  • Knowledge of the Purchase to Pay process and experience in challenging purchase requests
  • Procurement/Business acumen combined with highly developed strategic and commercial skills
  • Accurate analytical skills underpinned by welldeveloped strategic thinking
  • Demonstrated commercial and relationship building skills
  • Strong negotiation and communications skills
  • Experience of end to end procurement processes including RFI, RFP etc.
  • Competency in reviewing and formulating supply contracts

Employee Benefits:

To ensure our employees feel valued, empowered and celebrated we provide a range of employee benefits including:

  • "ME" day
  • one extra day of paid leave per year, called a ME Day, to use at any time during the calendar year
  • 30% off SIXT rentals around the world for you, and up to 25% off SIXT rentals globally for your family and friends
  • Discounts on all NRMA Insurances, group products and free roadside as