Team Leader, Administration/property Services

2 weeks ago

Macedon Ranges, Australia Victoria Police Full time
About the role

As the Team Leader you will report to the Macedon Ranges Local Area Commander (Inspector) and the Senior Sergeants at Gisborne and Kyneton Police Stations.

You will actively participate as a senior member of the local management team, which includes the Macedon Ranges Police Service Area Manager (Inspector) and the Officers in Charge of the eight Macedon Ranges police stations (2 x 24-hour, 2 x 16-hour, and 4 x One Member Stations).

You will supervise the two VPS2 personnel at Kyneton, and two VPS2 personnel at Gisborne, who undertake station administration and property management for all eight Macedon Ranges Police Station.

You will also assist the Inspector and Senior Sergeants with other responsibilities as required to assist with the ongoing management of administration, governance, and projects across the Macedon Ranges.

As the Team Leader you will be responsible for all supervision of the team for administration, correspondence, property, and personnel functions across the Macedon Ranges Police Service Area (PSA).

The team is spread across two work locations at the Kyneton Police Station (2 x VPS2 personnel) and Gisborne Police Station (2 x VPS2 personnel).

The Team Leader will report to the Local Area Commander (Inspector) and work closely with the Senior Sergeants stationed at Kyneton and Gisborne Police Stations.

They will perform administration functions as well as the team leader role so will need to be proficient in all aspects of the role.

The team leader will be responsible for coordinating the VPS team at both Kyneton and Gisborne to ensure equity of roles and be able to manage members from multiple work locations.

The applicant will also aid in emergency management situations by providing support in IPOCs to the Local Area Commander and Senior Sergeants.

The team leader will be expected to attend and participate in management meetings within the PSA and provide strategic support for administration functions to the Senior Sergeants.

The team leader will be responsible for all rostering and human resource matters for their team.

Part of the role is to model the values of the organisation and to be contemporary and innovative in their approach and not afraid to try new systems / processes with a continued focus upon continuous improvement and elimination of waste.

As this is a new position the team leader will need to evaluate equity in the roles of their staff across all portfolios including but not limited to station books, administration and correspondence, property, archiving, and destruction of files.

The administration team at Kyneton is responsible for the administration for the police complex and all units, including Uniform (General Duties), Crime Investigation and Highway Patrol Units, and support the Local Area Commander (Inspector), as well as supporting the Kyneton cluster police stations (Romsey, Lancefield, and Malmsbury).

The administration team at Gisborne is responsible for the administration for the Gisborne Police Station and its cluster stations (Woodend, Riddell's Creek and Macedon).

The Team Leader will also be responsible to ensure that any performance and integrity issues are dealt with in the first instance and strong leadership is required to ensure the team is performing at the required level and the work is equitable.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

As the successful applicant your duties will include:

  • Oversee the performance of the VPS staff across two work locations.
  • Ensuring rostering and recreation leave are evenly spread across the year for the team members.
  • Participate in management meetings and meetings with external customers at the direction of management as required.
  • Overseeing the management of both internal and external meetings, agenda, minutes, and action items to assist the frontline management.
  • Complete administration of files into and out of the station using our internal systems.
  • Oversee the functioning of the property office including destruction, forensic requests, lodging of items and storage requirements.
  • Implement systems that consider the increase of work with the HWP and CIU administration.
  • Manage the HR implication, OH&S responsibilities for their team and deal with any internal personality/ performance issues as per current policy.

As the successful applicant, you will have:

  • A contemporary approach to their work.
  • An ability to learn and adapt to the internal police systems such as interpose, PEEC, LEAP, and Station Books, RRAp and other systems.
  • A strong work ethic and a continuous improvement mindset.
  • Ability to work independently and to prioritise workloads and show flexibility and the ability to switch tasks as needed.
  • Professional written and verbal communications skills and be able to produce high quality written reports and presentations.
  • Highly developed interpersonal skills to motivate staff to achieve their full

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