Executive Assistant

2 weeks ago

Adelaide Region SA, Australia MCMAHON SERVICES Full time

McMahon Services is one of Australia's largest privately-owned construction, industrial and environmental services organisations. As a national business, we operate from city centres through to remote locations and employ over 1,100 people across Australia and New Zealand.

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McMahon Services is committed to employing for the long term rather than just for projects. We have family business values, whilst integrating our reputation, integrity, and relationships to deliver exceptional outcomes for our customers.

Our people are central to what we do. Our work environment is positive, collaborative, and open, and we operate as a team.

We are firmly committed to looking after the success and wellbeing of our employees, from safety in the workplace through to professional development, ongoing training, and equal opportunities.


Work Type:
Full Time

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Location:
Adelaide, SA

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About the role

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Core responsibilities of the role include:

  • Scheduling meetings and appointments for R&C
  • Prepare and send correspondence for the Legal team that may contain sensitive or confidential information, decisions, and communications
  • Assist in developing, implementing and actioning a triage system for legal enquiries
  • Responsible for management of the contract execution procedure
  • Review and update monthly budget forecasts with the CRCO
  • Tracking of expenses against budgets
  • Attend meetings and maintain minutes and action registers
  • Prepare presentations, reports and collate data for CRCO
  • Arrange travel and accommodation for R&C team
  • Coordinate training sessions including arranging times, catering and venues for training and maintaining records
  • Credit card reconciliation
  • Process invoices for R&C, including entering and maintaining purchase orders
  • Provide relief cover for Reception as required

About you

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To be successful in this role, you will need:

  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external stakeholders
  • Excellent computer proficiency, including Word, Excel and PowerPoint
  • Able to work under pressure and meet deadlines, while maintaining a positive attitude
  • Ability to organise and prioritise competing tasks

Desirable:

  • Qualifications in administration/business
  • Previous experience in a similar role

What We Offer

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How To Apply

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***- As an employer who embraces equal opportunity and diversity, we encourage female, Aboriginal and Torres Strait Islander people to apply._

Please note, only successful applicants will be contacted.

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