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Site Administrator

3 months ago

Tumut Shire, Australia VISY Full time

Site Administrator - Tumut Location

  • Permanent Full-Time opportunity with work life balance
  • Utilise your interpersonal and communication skills & be first point of contact
  • Play an important role in supporting internal and external stakeholders

At Visy, we love solving problems. And that's something we do better working together. We're looking for people who see what's ahead and run towards it. Visy people are helping us to achieve our vision to become the global leader in sustainable packaging. Because together, we can create a better world.

The Opportunity:

Visy began manufacturing corrugated cardboard boxes in Melbourne, Australia, in 1948 and has grown to become one of the world's leading privately owned packaging, paper and recycling companies. Visy's past, present and future are linked by a commitment to growth, through meeting our customers' needs and the wise use and re-use of scarce resources.

Reporting to HSE Manager, you will support all day-to-day administrative activities across Visy's Tumut plant. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with key internal and external clients. You will bring your motivated, hands-on, and proactive nature to delivering complete administration support ensuring efficient operations of the site.

Key responsibilities will include, but not be limited to:

  • Meet and greet all visitors and contractors
  • Coordinate and administer site employee and contractor induction function
  • Coordinate and work closely with all key project disciplines (i.e.: Construction, HSE, Finance) to ensure continuity in the subcontracting process to achieve project goals
  • Administration support for HSE team (meeting minutes, schedules, registers etc.)
  • Lead the identification and prequalification of potential/ new contractors to ensure documentation and onboarding and induction processes are implemented
  • Continually manage HSE documentation & records both digitally and manual filing
  • Support the HSEQ management system on site and ensure all audits and processes are completed
  • Schedule and manage planned project HSE meetings, inspections and the preparation and distribution of meeting minutes and reports
  • Administer the training matrix and schedule to ensure required training is planned, attendees invited, attendance is recorded and reporting on progress is delivered to management.
  • Liaison with contractor site representatives to maintain open communication and a high standard of HSE requirements on the site
  • Create and provide access cards to all visitors and contractors
  • Ad hoc wider duties as required

What you will bring to the team:

  • Prior experience in an Administrative or Office Management position
  • Exposure to manufacturing or industrial businesses (desired)
  • Demonstrated experience with site inductions and access systems
  • Knowledge of contractor management and workplace HSE requirements
  • Ability to work independently and as part of a team
  • Strong communication and interpersonal skills
  • Excellent problem-solving skills, with a high level of attention to detail

When you join Visy, you're joining a global leader dedicated to making serious progress in the sustainable packaging and recycling industries. We want to find solutions, make an impact and grow our business. If you can help us, you'll fit right in.

You will be required to meet Visy's employment criteria which will include a criminal history check and pre-employment medical (including drug & alcohol testing).

Visy is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion.

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