Office Coordinator

1 week ago

Melbourne, Victoria, Australia Nucleus Network Full time
Do you possess an insatiable curiosity and thrive on constant growth? Are you passionate about fostering a collaborative environment and supporting a team? If so, we have the perfect part-time (4 days per week) opportunity for you to join our growing team

Join our team as an
Office Coordinator and be the driving force behind our workplace excellence.
- "Advancing medicine, improving lives""_ is our brand purpose at Nucleus Network. As the only global phase 1 clinical trial specialists with facilities in the USA and Australia, we fulfil our purpose by attracting the best talent.


Since our establishment in 2004, Nucleus Network has conducted well over 1000 phase 1 clinical trials for biotechnology and pharmaceutical companies from the USA, Europe, Australia, Japan, South Korea, Taiwan and China.


We are defined by our great work culture, commitment to staff development and dedication to providing the best possible work environment.


Come and join us through this exciting journey of expansion and gain world-class experience servicing some of the most innovative biotechnology and pharmaceutical companies globally.


Key responsibilities

  • Be the welcoming face of our organisation, skillfully handling reception duties and creating a warm and professional first impression for visitors.
  • Drive the daily office operations, creating a wellorganised and efficient work environment.
  • Engage with facilities management, promptly addressing any maintenance or facilityrelated issues
  • Managing office supplies and equipment inventory levels within the allocated budget
  • Foster a positive and vibrant workplace culture that uplifts and inspires everyone around you, supporting the employee onboarding experience and implementing social and charity events focussed on promoting our corporate values.
  • Provide proactive administrative support to the leadership team anticipating their needs
  • Embrace a continuous improvement mindset, actively seeking ways to optimise processes and enhance productivity.

Requirements:

  • A natural affinity for people, with the ability to build strong relationships and create a harmonious team atmosphere.
  • A curiosity that drives a hunger for learning and selfimprovement, always seeking opportunities to develop new skills.
  • Excellent verbal and written communication skills allow you to collaborate and convey information effectively.
  • Proficiency in utilizing office software and systems (e.g. Microsoft Outlook, PowerPoint, Word, Excel, SharePoint and Adobe), empowering you to streamline operations effortlessly.
  • Proven experience in office coordination, reception or a related field, showcasing your impeccable organizational and multitasking abilities
  • This is a parttime permanent on site position (30 hours per week or 0.8 FTE). Reception opens at 8:30 am, and we will need a minimum of 4 days per week we can provide flexibility with the days of the week you work and your finish times.

Benefits
-
Meaningful Impact - be part of a team that plays a crucial role in _'advancing medicine, improving 'lives' _of people around the world. Your work will have a meaningful impact on society
-
Professional Growth Opportunities - We believe in investing in our employees' development. You'll have immediate access to LinkedIn learning and to various training programs, workshops, and resources to enhance your skills and advance your career within the organization
-
Employee Recognition - Your hard work and achievements will be recognised and rewarded. We have programs in place to acknowledge outstanding performance and celebrate milestones and provide you with discounts at over 350 popular retailers
-
Employee Wellness Initiatives - We prioritize the health and wellbeing of our employees. We offer wellness programs, discounted access to fitness facilities, and initiatives promoting a healthy lifestyle through our online wellbeing centre

  • At Nucleus Network we are committed to creating a supportive and inclusive space where every individual feels they can be their full selves. Our policy applies to all aspects of employment, including our hiring and selection process. We are an equal opportunity employer; seeking people from all life stages, backgrounds and life perspectives. Our focus are people who embody our values of drive, teamwork, customer focus and excellence._
  • At Nucleus Network, we recognise our responsibility to ensure the safety of our staff, participants, and visitors. As such, Nucleus Network requires all employees to be vaccinated against COVID19. Vaccination evidence must be provided before the commencement date._

Job Types:
Part-time, Permanent

Part-time hours: 30 per week

Schedule:

  • Monday to Friday

Work Location:
In person

Application Deadline: 16/06/2023

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