Leasing Coordinator

1 week ago

Sydney, New South Wales, Australia Vicinity Centres Full time

Role purpose

The key purpose of the Leasing Administrator/Coordinator is to support Leasing transactions by ensuring the administration, tracking, managing and reporting of lease offers from deal inception to lease instruction is compliant with the business policies and requirements, as well as relevant legislation.

The Leasing Administrator will provide accurate and timely delivery of support to Leasing for lease offer documents and related documentation, as well as providing administration assistance relevant to Leasing transactions where required.

Flexible on location: open to VIC, NSW, WA

Key Responsibilities

Expert advice and guidance to Leasing for Leasing transactions to deliver best outcome, taking into consideration retailer experience, business compliance and overall efficiency of transaction Identification of Retail Act application and any specific requirements for the Leasing transaction Filing and storing of all documents throughout the end-to-end Leasing transaction Management and maintaining of Retailer contact records Coordination and filing of internal and external approvals related to Leasing transactions Coordination and requests for special conditions/clauses for Leasing transactions Document preparation for all files related to the Leasing transaction Accountability for Lease Instruction document accurately capturing the agreement for preparation of formal leases Communication with other departments for related documentation for the Leasing transaction Contribution to business improvement initiatives Support to wider Leasing Administration group workload General administration support to Leasing at all levels

Key Role Relationships

The Leasing Administrator works closely with the:

Senior Leasing Administrator Leasing Executive Regional Leasing Manager General Manager Leasing Leasing Paralegal Manager- Leasing Paralegals Retail Design Manager Tenancy Delivery Manager Revenue Administrator Regional Accounts Receivable Manager

Capability and Experience

You will be an experienced administrator with prior experience in the property industry and a working knowledge of retail leasing legislation at an administrative level. You will be a confident, enthusiastic professional with excellent communication skills, ability to multi-task, prioritise your workload and anticipate and manage the needs of your stakeholders. You will be known for your high levels of initiative, exceptional attention to detail, and your outstanding organisational skills. You will have well-tuned problem solving skills and an ability to find resolutions independently. Customer Focus: You are customer focussed and put customers at the heart of your activities and decisions. Innovation: You identify new ideas and transform them into new products, services and processes that drive commercial outcomes through a shared strategic vision. Change agility: You move quickly and easily to navigate and implement change efforts to optimise productivity and areas of focus. Data, digital and technology: You use technology and information to drive effective decision-making that leads to improved business performance. Process improvement: You explore more effective and efficient ways of getting things done and establish procedures or ways to standardise common activity, tasks and mitigate risk.

Why Vicinity?

Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:

Flexible working options Birthday leave & purchased additional leave $1,000 worth of VCX securities rewarded for eligible team members Internal mentoring program Generous Parental Leave

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