Executive Assistant

2 weeks ago

Perth, Western Australia MARS Recruitment Full time

Are you looking for a role that not only offers support at an executive level but provides you with a seat at the table for a well-established mining company?

Overview

We are looking for an experienced, hands-on, and highly organized Executive Assistant to join our Global Major Projects team. This role reports directly to the Head of Projects and will provide high-level administrative support to both the Head of Projects and the wider Projects Senior Leadership Team.

Key Responsibilities

  • Administrative Support: Provide high-level administrative and secretarial support to the Head of Projects and team, managing day-to-day activities.
  • Leadership Participation: Act as a leader within the senior leadership team, embodying values of care, courage, and curiosity.
  • Travel Coordination: Arrange and coordinate extensive business travel commitments, including international travel and itinerary management.
  • Diary and Email Management: Actively manage and prioritize diary and email activities, including call screening and visitor assistance.
  • Meeting and Event Coordination: Organize business and team meetings, events, room bookings, and Outlook invites.
  • Document Production: Produce presentations, reports, and meeting agendas, and take notes when required.
  • Task Management: Monitor, track, and action tasks, escalating and delegating as appropriate.
  • Project Workflow: Lead and assist in project-based workflows and serve as the go-to person for the extended team.
  • Service Request Management: Manage end-to-end service requests for stakeholders (e.g., RTTMS tickets).

Required Skills and Attributes

  • Detail-Oriented and Resilient: Known for integrity and attention to detail.
  • Proactive and Resourceful: An independent thinker who is always one step ahead of the team's needs.
  • Interpersonal and Communication Skills: Excellent skills in building rapport and maintaining strong working relationships while ensuring confidentiality.
  • Confident Decision Maker: Ability to think under pressure and display good judgment.
  • Business Improvement: Actively seeks and shares business improvement opportunities.
  • Team Player: A supportive and challenging team member, regardless of level or role.
  • Computer Literacy: High level of proficiency in Microsoft Office suite and internal systems.

If you are a dynamic individual with a strong administrative background and a proactive approach, we encourage you to apply for this exciting opportunity to support and lead within our Global Major Projects team.

This is a 12 month contract that may lead to further options once this particular contract has ended.

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