Senior Manager, Workplace

1 week ago

Sydney, New South Wales, Australia MongoDB Full time

MongoDB is hiring a Senior Manager within our Workplace function. The role will report into the Director of Workplace for the Americas, which is within the wider Americas Employee Experience department. This role will be responsible for facilities management as well as creating a strategy and framework for the various events held throughout the calendar year in support of our hybrid work model. This role will partner closely with regional Employee Experience leadership in the Americas, EMEA and APAC to ensure global alignment on frameworks, programs and practices where necessary. This role will also partner closely with Procurement, Real Estate and Finance. This role requires a proactive and collaborative individual with excellent communication skills, capable of driving change, embedding new initiatives and ensuring our workplace is fostering an engaging employee experience. This is an exciting new role, which plays a pivotal role in shaping our workplace strategy and creating a thriving atmosphere for our employees. This is a full-time position and will help support the 850+ on site employees across a variety of teams.

The Employee Experience Team at MongoDB is the face of HR to the approximately 5,000 employees globally. The team is responsible for providing full employee life cycle service delivery from onboarding to separation management in partnership with the rest of the People Team including the following CoEs: Recruiting, Total Rewards, Culture & Engagement, Employee Engagement & Inclusion, HR Business Partnering and HR Operations. The team is also responsible for our Workplace sustainability and community/events efforts, Employee Relations, policy and process enhancements including regional compliance as well as developing programs to enhance manager capability across the company.

We are looking to speak to candidates who are based in Sydney.


Key Responsibilities

Oversee and manage office sustainability in line with our company initiativesFormalize and execute an annual events roadmap that incorporates strategic planning with our executive support team and strategic events teamSupport the execution of community events such as town halls, QBRs, offsites, corporate & social responsibility and provide guidance to local teams on how to run those events successfully creating global end to end solutions Procurement supportManage any escalations with local vendors; own relationships with key operational vendors in the local marketImplement in-house events to enhance the employee experience and work with Culture & Engagement on learning opportunities Delegate / Roll out initiatives with the Global Workplace TeamBridge the gap between HR/Employee Experience & Workplace for relatable employee experiences via the delivery of key eventsSupport the Site Leadership Committee and own the events calendar for your site(s) related to community projects and initiativesCreate and implement systems and processes to streamline events. Ensure the effective documentation and marketing of community events and sustainabilityReview and approve invoices inline with budget, manage expectations, office service requests and office operating costs in line with budgetChampion strategies to ensure that the organization's culture, systems, and processes support an environment that is inclusive for all and where employees feel able to contribute their fullest. Leverage diversity and inclusion as a tool to design and implement employee events and services

Requirements

7-10 years office management, facilities, vendor management and community/events creation and support experience requiredExperience in leading and guiding teams of individualsStrong organizational and analytical skillsFlexible approach with superb interpersonal skills, both in verbal and written communications with an ability to effectively present information and communicate changesSpace management and programming experienceHighly organized with an attention to details and ability to multitaskA high degree of independent judgment and discretion in order to identify, diagnose, and solve problems while taking a team approach to daily office operationsProficient with Google Suite, MS office applications, Slack and Mac

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