Document Controller
2 weeks ago
About Us
BG&E is an innovative, employee-owned consulting engineering business.
Our team of more than 650 highly skilled people, in 15 offices across Australia, New Zealand, Singapore, the United Kingdom and Middle East, design and deliver engineering solutions for clients in the Property, Transport, Ports and Marine, Water, Renewables and Defense sectors.
We collaborate with leading contractors, developers, architects, planners, financiers and government agencies, to create projects that make a difference to people's lives.
Role Purpose
The purpose of this role is to assist the Team Lead by managing project related documents and information. Objectives Take the lead on initiatives and projects and support the Team Lead.
Duties
- Maintain and administer the selected Document Control Management System.
- Responsible for retention, filing and retrieval of all project documentations.
- Responsible for the timely transmission, issuance, and distribution of documents to internal and external parties.
- Format, collate and perform compliance and nontechnical quality checks on all documents prior to internal use & issuing to external parties.
- Manage control of all revision of drawings, documents, specifications, and general correspondences.
- Obtaining relevant approval for issue to projects (internal and external).
- Maintaining project related registers (including but not limited to drawing, report and RFI's)
- Prepare project reports for Project Managers as required.
- Provide additional quality management and project administration support to Project Managers and Leads as required.
Qualifications, Skills & Experience
- At least 23 years previous experience in a similar position, ideally within an engineering consultancy or the construction industry.
- Intermediate to advanced skills in MS Office packages.
- Proven experience working with Document Management systems such as Aconex, Projectwise, Sharepoint, Teambinder & Commnia.
- Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously within a team environment to ensure deadlines are met.
- Selfstarter, high level of efficiency, a proactive nature, desire for learning and respect for confidentiality, results orientated with a strong attention to detail.
- High level of interpersonal, oral, and written communication skills with the ability to interface, interact and work with the various project areas, Management team and external parties at Project level.
- Excellent skills in multitasking, prioritisation, and time management within a demanding environment.
- A preparedness to learn and adopt new work practices, systems, and procedures.
Life at BG&E
- Flexible working arrangements aimed at achieving real work life balance.
- Health and wellbeing support via confidential EAP program.
- Competitive remuneration.
- Generous leave arrangements including a paid parental leave scheme.
- Onthejob training and mentoring to help you be the best you can be, including leveraging BG&E's global network of experts to help you realise your professional development goals.
Shared Values
- Engender the BG&E Way and incorporate that into policies, processes, systems, and service delivery.
- Implement a "onestopshop" approach to supporting the business, including coordinating cross functional activities to deliver a seamless service.
- Be an advocate of BG&E both internally and externally.
- Preserve the culture of BG&E, maintaining collaborative relationships globally.
Diversity and Inclusion
Wellbeing, Health and Safety
We ensure our people enjoy healthy workplaces, deploy practices that reduce risk, comply with workplace Health & Safety regulations, impose zero harm to the communities that we operate in and support each other so we can all go home to safely every day.
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